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IBX Operations Project Administrator

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POST DATE 8/16/2016
END DATE 1/6/2017

Equinix Ashburn, VA

Ashburn, VA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


IBX Operations Project Administrator


* Drives concise reporting and improves business efficiencies.

* Analyzes operations expense and capital budgets.

* Provides recommendations to site management with review of weekly/monthly reporting packages.

* Contributes to the development of reporting/process changes to improve business visibility/efficiency.

* Maintains audit-ready site maintenance records.

* Plans and manages regional team activities.

* Provides ongoing tracking and reporting on operating budgets.

* Maintains operations expense and capital budgeting analysis.

* Assists and supports regional IBX annual budgeting and monthly/quarterly re-forecasting process.

* Prepares and validates accuracy of purchase requisitions, and tracks expenditures and funding status of resulting purchase orders.

* Assists site management with review of weekly/monthly reporting packages.

* Establishes and maintains comprehensive project files.

* Interfaces on a routine basis with a variety of project personnel, providing support and/or responding to project management questions/requests.

* Initiates reporting/process changes to improve business visibility/efficiency.

* Provides ad-hoc financial, operational, and maintenance reporting upon request.

* Manages creation, Legal approval, and coordination of CSMAs CSA addendums, SOWs and regional contract submissions.

* Identifies and resolves invoicing and reporting discrepancies.

* Provides cross-functional guidance to facilitate the analysis of operational and budgetary trends.

* Provides budget/forecast vs. actual flux analysis for regional sites.

* Leads annual budgeting and monthly/quarterly re-forecasting process for region.

* Coordinates and manages visits for site vendors.

* Coordinates audit and incident reports.

* Arranges, coordinates and attends staff and other meetings while maintaining notes, minutes and follow up.

* Makes travel arrangements as needed.

* Performs other duties as assigned by regional and site management and/or as requested by other team members.


* Advanced analytical and quantitative skills. Able to provide sound recommendations to help internal/external customers achieve their business needs.

* Advanced ability to leverage applications in SharePoint, mobile computing, and MS Office Suites to drive reporting/business efficiencies.

* Able to effectively communicate broad concepts and job-specific skills to team members. Able to comfortably speak to and engage large audiences during presentations.

* Highly organized, self-motivated/directed,

* Models the way for junior Project Administrators, Facilitators, and Concierge.

* HS Diploma or equivalent required. Bachelor's Degree preferred; background in technology sector a plus.

* Minimum 4 - 6 years of Finance experience, preferably in Accounting / FP&A / Corporate Finance.

* 2 - 3 years administrative experience.

* Proficiency in Excel required. Familiarity with Hyperion and Oracle preferred.