KINC Executive Assistant I

font size="2" strong Position Summary /strong br / The Executive Assistant will provide administrative support for the executive and the team. br / br / strong Key Job Responsibilities /strong br / • Maintain professional and personal calendar as well as contact list for the executive. • Provide phone coverage for the executive and the department. • Coordinate complex domestic and international travel arrangements. • Create and preparing PowerPoint presentations. • Maintain the general department's email and calendar. • Arrange and organize meetings and conferences for the department. • Perform various analytical and research special projects; coordinating and completing special assignments and projects as required; and collaborating with various staff in the department in preparing reports and completing projects. • Coordinate the processing of departmental invoices and processing expense reports for the executive. • Provide back-up coverage to other executive assistants on an as needed basis.
br / br / strong Minimum Qualifications /strong br / • Bachelor's degree. • 5+ years working as executive assistant supporting senior executives. • A quick learner and worker who is quick in understanding and anticipating the needs of others. • Must have the ability to exercise discretion and confidentiality. • Meeting and travel coordination experience is a must. • Must be able to handle numerous projects at one time and prioritize them effectively. • Must be highly organized. • Must have superior experience with Microsoft Office, including Word, Excel and PowerPoint. • Excellent interpersonal, written and oral communications skills. • Attention to detail and strong follow-up skills. • Ability to interact professionally with high-level executives on a regular basis. • Ability to work 8:30 am - 6:00 pm and stay later when needed. /font