Lead Administrative Specialist

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POST DATE 8/31/2016
END DATE 10/16/2016

Temple University Philadelphia, PA

Philadelphia, PA
AJE Ref #
Job Classification
Full Time
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The Lead Administrative Specialist provides administrative support to the Office of University Counsel. Under general supervision, completes administrative tasks, such as; screens incoming calls and correspondence, and responds independently when possible; composes and prepares confidential correspondence, reports, and other complex documents; arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings, arranges travel reports for reimbursement, and prepares specialized reports. Main responsibilities include: greets visitors to the Office of University Counsel; appropriately directs incoming calls; monitors, reviews and prepares contracts and legal documents within TUmarketplace; manages conference room calendar; maintains and manages the ordering of all office supplies; resolves varied problems under minimal supervision and within established policies and procedures; creates and maintains database and spreadsheet files; provides direction to student workers as needed. Performs other duties as assigned.

Required Education and Experience:

At least three years of directly related experience in a legal or professional setting. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:

*Working knowledge of word processing, spreadsheet and database software programs, i.e. Microsoft Word, Excel, Access.

*Excellent communication and interpersonal skills.

*Demonstrated ability to interact with people of all constituent groups.

*Demonstrated ability to handle highly confidential information.

*Ability to use standard office equipment.


*Knowledge of University systems such as Banner, Kronos, TU Marketplace, Concur etc.

*Bachelor's degree.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu .

Temple University'sAnnual Security and Fire Safety Reportcontains statistics, policies, and procedures related to campus safety and can be found at: http://www.temple.edu/safety/asfr/

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.