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Lease & Rental Coordinator

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POST DATE 9/8/2016
END DATE 10/10/2016

Advantage Resourcing Nashville, TN

Nashville, TN
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Associates Degree


Nashville, TENNESSEE

Position Type:
Full Time, Direct Hire

First Shift

Job Description

Position Title: Lease & Rental Coordinator FLSA Level: Hourly Department: Administrative Reports To: Office Manager Position Purpose: Responsible for all accounting aspects for Idealease. Maintains the vehicle inventory and monthly billing of all truck leases for the company. Essential Functions of the Job: * Processes truck lease orders. * Maintains all fuel documents that include the following: updates fuel spreadsheet daily, monitors daily the fuel Veederoot, and records all trip reports. * Processes monthly billing that includes: internal fuel, Nashville Lease, Nashville Contract Maintenance, Clarksville Lease, Murfreesboro Lease, Murfreesboro Rental, Murfreesboro Contract maintenance, and All National Accounts. * Checks the portal for open account invoices. * Updates portal for billing of all locations. * Sends mileage request to customers for billing. * Mails billing invoices to all locations. * Processes all mileage requests for monthly billing. * Updates Idealease location invoice billing spreadsheet. * Monthly reconciliations include: fleetcharge statement lease/rental, review registered units portal, balance sheet account rec., and the month end fuel report and Veederoot. * Maintains all lease vehicle reports the includes: county tag renewals, reviews certificates of insurance, Fedex trip reports to fleet services, creates and maintains unit files on all lease/rental equipment, application for highway use tax for new vehicles, application for tag county/IRP for new vehicles, processes check requests, closes POs on invoices, calls for repair to fuel pumps and Veederoot, billing to customers for damage/repairs, sends account statements and invoice copies by request, maintains lease and contract maintenance master files, and places orders with MPC. * Places orders with Idealease warehouse for supplies/stickers. * Please orders with Lowen (Decal by location). * Corrections for attendance punches for Murfreesboro. * Provides fleet service add/delete sheets (for trip report processing). * Verifies Master Lease/schedule A for Terry to sign then file. * Receives rejected trip reports from fleet services. * Reviews timesheets from Leasing Department. * Provides credit releases for all location/departments. * Processes vendor invoices for payment. * Reviews timesheets for Idealease for payroll. * Mails invoices for the Nashville location. * Pulls monthly mileage report for President s Club. * Responsible for Terry s signature for President s Club for Leasing. * Answers the overflow of phone calls in the department. * Ability to work with internal and external customers on a professional basis. * Assists in monthly closing of the books. * Ensures a professional appearance and a neat work environment for office staff. * Assists with annual parts physical inventory. * Any other duties that are assigned by management. Flexibility is necessary to meet the business needs of the company. Qualifications for the position: * 2 to 4 years of related experience and/or training in accounting; or equivalent combination of education and experience. * College education is desired, but not necessary. * Excellent communication skills internally and externally. * Be able to multi-task and meet deadlines, when necessary. * Possess the skills to promote and maintain a positive work environment. * PC skills required along with experience in Microsoft Word and Excel. * Ability to communicate effectively through use of e-mail. * Must be self-motivated and have good written and verbal communication skills. * Must conduct his / her self in a professional manner with internal and external customers. * Have the ability and flexibility to work other shifts for coverage of sick days or vacation relief. Physical Requirements of the Job: * Be able to stoop, bend, reach and lift up to 25 lbs. * Be able to sit at a desk for a period of time during the work day. * Be able to work in a hot, cold, dusty, or wet environment for a period of time. * Be able to communicate electroni

$14.00 to $16.00 per Hour (Salary Depends on Experience)

Years Experience Required:

Education Required:
2 year Degree

Travel Required:

Manages Others:

Language Requirements:

At ADVANTAGE RESOURCING, our primary objective is to perfectly align the best people with the appropriate job whether it is a temporary assignment or career position. We place talented people in a wide variety of jobs with companies across the country in areas such as: engineering, IT, technical, manufacturing, skilled trades, distribution, call centers, clerical, accounting, finance and sales. .

Our strength is being able to solve our client s workforce needs by matching people that have the right skills, knowledge and motivation to each opportunity. ADVANTAGE RESOURCING can help you discover the personal and career success you desire..

Advantage Resourcing offers a competitive compensation package as well as a comprehensive benefits package and 401(k) plan.

Advantage Resourcing Americas, Inc. is an Equal Opportunity Employer offering employment without regard for race, color, religious creed, national origin, ancestry, gender, marital status, age, sexual orientation, sex, gender identity, disability, veteran status, or other legally protected categories. Advantage Resourcing is a VEVRAA Federal Contractor.