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Legal Assistant, Mills Legal Clinic

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POST DATE 9/2/2016
END DATE 11/2/2016

Stanford University Stanford, CA

Stanford, CA
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Full Time
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Stanford University

Legal Assistant, Mills Legal Clinic

Job Number: 72283

The right candidate will enjoy substantial administrative responsibilities in a fast-paced and dynamic work environment involving competing priorities and deadlines. Applicants should enjoy both team and independent work, excel at time management, have strong interpersonal skills, and exercise strong attention to detail. The nature of the work is administrative, while also calling on legal experience and litigation skills. The Legal Assistant will contribute to the dual mission of the MLC and will become part of the thriving clinical community at Stanford Law School. This position reports to the respective faculty members for both clinics and the Associate Director of the Mills Legal Clinic.

Note: Not all unique aspects of the job are covered by this job description.

Provide a full range of legal administrative support to both the ELC and the Juelsgaard clinic including processing reimbursements and expenses, providing occasional back-up assistance answering the MLC general phone line, processing forms, copying and printing documents, and preparing and distributing teaching materials

Assist ELC and Juelsgaard students and attorneys with paralegal responsibilities including preparation, serving, and filing of legal pleadings (including preparation of exhibits and materials) in trial and appellate courts both in hard copy and electronically; conduct procedural research; provide formatting assistance; and assist with document production

Manage the ELC litigation calendar

Coordinate travel arrangements for attorneys, students and guest speakers

Plan and organize ELC and Juelsgaard events and activities

Conduct new case conflict searches

Support law student involvement in litigation, financial transactions and office procedures including management of student State Bar certification process and conducting student conflict clearance process as required

Organize and maintain complex filing systems, both electronic (via online case management system) and paper-based

Manage client/case database

Triage mail, phone calls, emails and fax transmissions, processing and distributing time-sensitive documents effectively

Screen telephone calls from clients and the general public, responding independently as appropriate and making swift and accurate judgments on forwarding inquiries to attorneys or other offices; serve as liaison between ELC clients and clinicians

Prioritize and juggle multiple projects simultaneously and independently, often under pressure and in a fast-paced environment

Participate in MLC team projects and meetings

Maintain ELC and Juelsgaard's web presence on the MLC web page and other web and social media sites

Serve the MLC and its constituents as a commissioned California Notary Public

Assist with additional projects as assigned including administrative tasks for the larger clinical program

Bachelor's degree (strongly preferred) and 3-5 years of professional experience, preferably in a law office or legal non-profit environment, or combination of education and relevant experience.


Legal administrative experience with proven ability to perform in a fast-paced law office environment, multitask effectively, work with multiple supervisors, and interact well with a variety of personalities

Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times

Knowledge of how to research legal codes, court procedures and rules

Strong written and oral communication skills

Excellent organizational skills and attention to detail

Can-do work style and ability to prioritize, proactively problem solve and efficiently manage time to meet deadlines

Desire and history of working both independently and collaboratively

Strong proofreading and writing skills

Commitment to public service strongly preferred

Proficiency in computer applications and a good understanding of databases (systems used: Word, PowerPoint, Excel, Best Authority, Google Mail, Skype, Westlaw/Lexis, Clio)


Constantly perform desk-based computer tasks

Frequently sitting

Occasionally use a telephone, stand/walk, reach/work above shoulders, sort/file paperwork or parts, frequent writing by hand

Rarely kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and students, clinic clients, external organizations, court clerks and co- and opposing counsel

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford University provides a full range of benefits including robust medical, life, vision and dental insurance options. Additionally, Stanford staff are offered a large array of work-life benefits such as a Caltrain Go Pass, commute club incentives, wellness programs, health improvement classes and more.

Applicants must:
1) submit a resume via, job number 72283; and
2) email (i) a resume, (ii) cover letter describing interest and prior experience, and (iii) a list of three references to the Mills Legal Clinic hiring manager at
Applications should be submitted as soon as possible and will be considered on a rolling basis until the position is filled with an anticipated start date of September 26, 2016.

The ELC works on a mix of litigation and policy matters at the interface of law, science, and policy providing students the opportunity to represent national, regional, and grassroots non-profit organizations on a variety of environmental issues.

The Juelsgaard clinic handles counseling, regulatory, policy and litigation matters in cases involving complex matters of patent, copyright, trademark, antitrust, privacy, security and other law and regulation in areas ranging from internet and information technology to biotechnology, pharmaceuticals, clean technology, and the creation and distribution of information.
More information about the work of these two clinics can be found at

Job: Compliance Legal

Location: School of Law

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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