Meeting PlannerLogistics Coordinator
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POST DATE 9/16/2016
END DATE 12/6/2017
Silver Spring, MD
JOB DESCRIPTION-Manage the entry of data into conference database, generate reports, and perform mail merges using MS Access. -Correspond with clients and attendees via phone, email, fax, Federal Express, and U.S. Mail. -Work with clients to develop meeting materials as necessary. -Prepare reports as required by client. -Arrange, facilitate, and otherwise support conference calls. -Supervise the processing and mailing of grant applications. -Oversee travel arrangements for sponsored attendees and speakers/VIPs. -Track budget as needed-Perform hotel searches for meeting space and/or sleeping rooms. -Negotiate hotel contracts. -Generate and update rooming lists. -Set-up A/V arrangements as needed. -Contact all applicable vendors as needed. -Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors. -Work with hotel to prepare room set-up, A/V equipment, food & beverage, and other hotel arrangements. -Provide onsite support. -Travel 30-50%
Minimum of 2 years meeting planning experience (preferably with a government
contractor). Bachelor's degree preferred.Proficiency in Microsoft Office
applications (especially MS Access).
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