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OPERATIONS MANAGER

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POST DATE 9/14/2016
END DATE 10/20/2016

Loyola University Of Chicago Chicago, IL

Company
Loyola University Of Chicago
Job Classification
Full Time
Company Ref #
178013
AJE Ref #
576169455
Location
Chicago, IL
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
POSTING DETAILS

Job Title
OPERATIONS MANAGER

Position #:
8101710

Job Type:
Full-Time

Job Category
University Staff

FLSA Status:
Exempt

Department / School / College
School Of Business-02200A

Is this partially or fully grant funded*
No

Duties and Responsibilities
The Loyola Business Leadership Hub is currently seeking a strategic leader to serve as the Center's Manager, Finance & Operations. The Manager of Finance and Operations will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities and operations of the Center. This will include direct responsibility for accounting, finance, forecasting, strategic planning, project / program P&Ls, and appropriate reporting and controls.
-Ensure financial credibility of Center by providing timely and accurate analysis of budgets, financial trends, forecasts, and required reports.
-Direct and oversee all aspects of the Finance, Accounting, and Operations functions of the Centers including ensuring the accuracy and productivity of day-to-day activities of accounts payable, invoicing/billing, customer credits and collections, payroll, and gift accounting.
-Establish and maintain strong relationships with University personnel, specifically working closely with the Directors of the Family Business, Supply & Value Chain, and Executive Education Centers and the QSB Business Manager to ensure that all departments understand and adhere to Loyola University financial policies
-Analyze financial performance against key business metrics and document pertinent financial highlights that will enable management to determine progress against budgets.
-Ensure that effective internal controls are in place and ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting.
-Manage membership information and maintain data integrity in CRM and financial management systems
-Manage Center library / archives
-Establish and maintain appropriate metrics to monitor effectiveness / efficiencies of the Centers
-Documentation of all operational processes to ensure continuity
-Oversee student workers as necessary
-Establish and maintain risk mitigation / recovery plans
-Assist in contract review process for custom client contracts, event agreements, and outsourced services to reduce risk.
-Project management oversight
-Depending on interest, the successful candidate may also teach Quinlan degree courses or Executive Education Programs.

Minimum Education or Experience
Bachelor's degree in related field and three years of relevant experience.

Certificates, credentials or licenses required to perform the duties of this position:


Computer Skills:
Proficient computer skills and ability to use MS Office Suite

Qualifications:
The ideal candidate will have strong finance, administrative operations, continuous improvement, event management and leadership skills and be passionate about our Centers. The candidate will have solid communication skills and an ability to comfortably interact with all constituencies, both internal and external. The candidate must be a self-starter who is creative, resourceful, and responsive, and will demonstrate the ability to work independently and as part of a team, with meticulous attention to detail. The selected candidate will bring high energy, a sense of humor, and a commitment to lifelong learning.
In addition, the selected candidate should possess:
-Working knowledge of accounting and auditing rules and principles so as to identify, implement, and maintain proper financial reporting and control processes
-Ability to identify, implement and maintain appropriate technology / systems tools so as to enable efficient operations
-Knowledge of and ability to implement continuous improvement processes in administrative operations.
-Commitment to, and enthusiasm for, Loyola University Chicago's mission and values
-Highly organized with demonstrated ability to work on several simultaneous tasks and projects
-Spirit of flexibility, openness to feedback, and commitment to continuous learning
-Good judgment and critical thinking while prioritizing problems to resolve and opportunities to pursue
-Strong presentation and facilitation skills
-Project management skills
-Experience with professional development/adult learning and program design
-Ability to create, adjust, and implement strategic work plans
-Extensive knowledge of higher education, educational entrepreneurship, and supply chain management
-Entrepreneurial mindset, comfortable with ambiguity and able to work independently
-Robust written and verbal communication skills
-Subject matter expertise in one or more of the Centers' disciplines is a plus

PHYSICAL DEMANDS AND WORKING CONDITIONS


Does this job involve significant physical strain or activity*


What unusual working conditions are associated with this job*


Campus
Chicago-Water Tower

POSITION INFORMATION


Job Open Date
09-13-2016

Job Close Date
Open Until Filled

Candidates Eligible to Apply*
All Candidates

Application Types Accepted
University Staff Application

Required Applicant Documents
CV/Resume

Optional Applicant Documents
CV/Resume
Cover Letter

Special Instructions to Applicants


Quicklink for Posting
www.careers.luc.edu/applicants/Central*quickFind=59191 .

Loyola University Chicago is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled