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Occupancy Planning Manager

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POST DATE 9/15/2016
END DATE 12/23/2016

Jones Lang Lasalle Kenilworth, NJ

Kenilworth, NJ
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


Position Title
Occupancy Planning Manager

Auto Req ID

Job Description

* Work with OP Lead to define OP Playbook

* Work with OP Lead to track OP resources, refine OP processes, and create targets for service delivery time and quality

* Implement standardized OP practices for all OP staff (NJ/PA)

* Assist strategic planning efforts with space strategies, what if scenarios, high level sequencing, supply and demand modeling.

* Translate departmental headcount forecasts into reservations of specific spaces and sites

* Periodically review and update space reserved for forecasted growth

* Analyze, monitor and report actual and projected capacity and occupancy

* Identify areas of compression and opportunities for better utilization of real estate

* Coordinate and prioritize activities competing for limited resources.

* Manage performance management process for direct reports.

* Evaluate staff skill sets, and draft and implement individual development plans for direct reports

* Coordinate with MAC Team to oversee consistent move execution and sequencing for weekly and project moves

* Accept completed projects to satisfaction of requirements of scope, schedule and cost

* Ensure that changes are properly documented and the facilities management system updated

* Understand and be able to back up all aspects of the move management process when necessary

* Manage the supply, capacity and demand in space portfolio for an assigned region.

* Develop stacking diagrams by geographic location, by building and by floor

* Analyze, monitor and report actual and projected capacity and occupancy

* Identify areas of compression and opportunities for better utilization of real estate

* Educate occupants on, and enforce application of, space policies/standards and procedures

* Promote/implement the workplace mobility programs


* Supervise assigned staff in successful and consistent completion of space and move planning activities:

* Move requests and responses

* Auditing of spaces

* Requests for facility/furniture modifications

* Collaborate with project engineer to develop budget cost estimates, and to obtain funding approval

* Translate departmental headcount information into specific occupancy plan

* Plan move sequences required to deliver requested results

* Schedule moves into prepared spaces

* Oversee execution of move sequences by move management team

* Communications with clients

* Maintain accuracy of database of space inventory (type and size)

* Maintain accuracy of database of space utilization (occupants and support)

* Conduct periodic physical audits of space and occupancy

* Review and approve data updates suggested by field audits


* Possess a BA/BS degree in Interior Design, Architecture, Real Estate, Construction Management or

* Engineering.

* An advanced degree and supervisory experience is a plus.

* Five to seven years of relevant and successful experience in space planning, project management, or move management in a corporate environment.


* Possess broad knowledge of space planning and interior design principles, and working knowledge of facility & furniture systems, architectural methods and codes, and industry standards and procedures.

* Excellent computer skills, including fluency in all MS Office suite applications, and the ability to quickly learn and effectively utilize various facility management (CAFM) software tools.

* Demonstrate strong innovation, collaboration, organization, communications, influencing and analytical skills.

* Easily manage multiple assignments simultaneously, and exhibit a strong customer service orientation.

Start a lasting career with JLL today!
Total Rewards reflects JLL s investment in employees needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at to apply online. All resumes MUST BE submitted via our web site. Please reference Job 43956BR

Full/Part Time


Org Marketing Statement
About JLL
JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $59.1 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.

As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business.

Our values define who we are, underscore our commitment to clients and provide direction for everything we do.

Our unique culture has been recognized by industry experts and our peers. We are:
A best company to work for in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong
World s Most Ethical Companies from Ethisphere Institute for seven consecutive years
America s 100 Most Trustworthy Companies from Forbes Magazine
#1 Top Corporate Real Estate Firm 2013 from Watkins Research Group, Inc. for six consecutive years

This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit

Information Security Statement

Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm s corporate policies. Employees granted access to the firm s information technology are expected to follow the firm s guidance designed to promote best practices for information security, data privacy and the appropriate use of technology systems.

EEO Statement
JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit for additional information on JLL s commitment to equal opportunity.