Office Manager - Corporate Law Office

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POST DATE 9/15/2016
END DATE 10/24/2016

AppleOne Santa Barbara, CA

Company
AppleOne
Job Classification
Full Time
Company Ref #
23178859.1193
AJE Ref #
576181810
Location
Santa Barbara, CA
Job Type
Regular
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

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Local established Law office seeks an organized and experience Office Manager to assist with their busy operations. In this role you will serve as a point of contact for the office of Attorneys, Paralegals and one administrative employees. This is a great opportunity for someone looking for a long career in a stable environment.

Responsibilities include but not limited to:

-Overseeing monthly client billing, log deposits, assist will billing inquires and maintain ledgers of special billing circumstances.
-Calendaring and meeting management for the attorneys as needed
-Schedule and attend meetings, take detailed minutes when necessary
-Assist with onboarding new corporate and real estate clients
-Organize file closings and transfer files to an internal inventory or outbound via FedEx
-Heavy administrative tasks such as word processing, proofing and redlining documents, organizing Closing Binders, writing letters to clients, maintaining physical and digital files, and other duties as needed.
-Greet and meet with clients, providing a warm and informative environment.
-Manage incoming calls, emails and mail correspondence.

Required Experience:
-5+ years providing high touch administrative support
-3+ years of experience with invoicing, expense reporting, accounts payable and/or accounts receivable
-Excellent written and grammatical skills, experience proofreading
-Proficiency in Microsoft Word, Excel and Outlook
-Proven ability to manage busy calendars and multiple on site meetings
-Experience in the Legal Field highly preferred, but not required

This position offers lot of room to grow in the role and wear multiple hats. We offer a robust benefits package and a competitive starting salary. Our office is located in the heart of downtown Santa Barbara with onsite parking. If you are seeking a great environment for the long term and meet the qualifications above, please submit your resume.
We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

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