Office Manager/Executive Assistant/Creative Sector

This job is no longer active. View similar jobs.

POST DATE 9/12/2016
END DATE 10/30/2016

ACT-1 Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Required Licenses/Certifications
Min Salary
Max Salary
Salary Unit
per year


Seeking a passionate, self motivated, and goal oriented individual to be the Executive Assistant to a President of a highly regarded Co. that is experiencing massive growth. As the selected individual you will be appointed & trusted to execute a wide variety of administrative tasks for the President, including (but not limited to): Managing extremely active professional and personal calendars; booking appointments; preparing confidential correspondence. Plans, coordinates, and ensures that the President's schedule is adhered to. Acts as the 'gatekeeper' and 'gateway' to her office, conveying a solution-oriented attitude to those requesting her time. Communicates directly with?and on behalf of?the President, as well as with a wide variety of high-level industry and professional contacts. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President including those of a sensitive or confidential nature. May suggest an appropriate course of action or response. Demonstrates good judgment about what to handle independently and when to ask for input/direction.Works closely with the other Executive Assistants, ensuring alignment between Executives on scheduling and other projects. Interacts with all departments across the organization, providing a bridge between others for communication, if needed. Works closely and effectively with the executives to keep them well- informed of upcoming commitments and responsibilities, following up appropriately. Has a sense for the issues taking place in the environment and keeps the President updated. Prioritizes conflicting needs with great judgment, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. For immediate, and confidential consideration, please forward your resume through a Microsoft Word document, and contact Gladys Beltran at the Act-1 Los Angeles office after forwarding the resume. Actively interviewing for this great career role. We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Job Experience:

Proficiency with MAC & PC is a huge plus