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PROGRAM COORDINATOR-Coordinator, Fitness Program

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POST DATE 8/25/2016
END DATE 12/3/2016

Loyola University Of Chicago Chicago, IL

Chicago, IL
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



Job Title
PROGRAM COORDINATOR-Coordinator, Fitness Program

Position #:

Job Type:

Job Category
University Staff

FLSA Status:

Department / School / College
Campus Recreation-03824A

Is this partially or fully grant funded*

Duties and Responsibilities
The Fitness Programs Coordinator assists the Program Director with the overall administration of comprehensive fitness programs and experiences for students, faculty and staff. This position will assist in the management and operation of the Halas Recreation Center and Water Tower Fitness Studio along with the development, coordination and administration of the Group Exercise, Personal Training Programs. This position will also assist with the marketing and advertising all fitness programs.

Essential Duties and Responsibilities include the following:

Halas Recreation Center and Water Tower Fitness Studio
- Assists in the development and annual revision of policies and procedures for the Halas Recreation Center and Water Tower Fitness Studio along with ensuring compliance of these policies and procedures.
- Assist in administrative duties such as completing program reports, marketing, equipment purchasing of cardio and weight equipment , incident reports, and other documentation.
- Recruits, hires, trains, schedules, and supervises 40 plus student staff.
- Oversees care and maintenance of facility and equipment.
- Maintains up to date risk management documentation.

Fitness Programming
Responsibilities include: (but not limited to)
- Manages, creates and evaluates a comprehensive schedule of group fitness programs including studio, water aerobics, dance, and yoga classes.
- Assists in the hiring, training, supervising, and evaluation of group fitness instructors and other fitness program personnel.
- Manages the Group Fitness Instructor Training (GFIT) Program.
-Plan, coordinate, manage a comprehensive personal training and fitness assessment/screening program
- Mange the registration process for all personal fitness training programming
- Responsible for teaching personal training course and/or ensuring trainers have proper certifications
-Responsible for hiring, training, scheduling and evaluation of personal training staff
- Oversees daily operations of fitness incentive programs, including registration, attendance records, and equipment/facility upkeep.
- Assists in developing, marketing, implementing, and evaluating a schedule of instructional programs and special events that will enhance the recreational experience of the Campus Recreation patron.
- Assists with the inventory and maintenance of dance studio equipment and group fitness equipment.
- Teaches a minimum of two group fitness classes per week as part of our regular group fitness class schedule.
- Train personal training clients as necessary
- Adheres to daily office hours.
- Assists the full-time staff in the presentation of various in-service programs.
- Serves as an American Red Cross CPR/First Aid and AED instructor.
- Assists with the maintenance, appearance, and function of all exercise equipment in both the Halas Recreation Center and the Water Tower Fitness Studio.
- Assists in the collaboration with various university departments and offices.
- Maintains up to date with knowledge of national trends and best practices in collegiate fitness programs.
- Assists with all departmental special events.

Administrative Duties
- Manages student payroll. Includes tracking overall payroll expenses and overseeing payroll requirements for new hires and promotions.
- Assists with office responsibilities including assessment, finances, web site development, marketing, student payroll and answering phones.
- Assists the Program Director with the formulation and implementation of policies and procedures.

General Duties:
- Represents the office at various campus, division, and community functions, as assigned.
- Provides high quality customer service as part of the Campus Recreation Staff.
- Performs other duties as required.

Minimum Education or Experience
Bachelor's degree in related field and at least two to three years of related experience required.

Certificates, credentials or licenses required to perform the duties of this position:
- Possess a current CPR, AED and First Aid certification. Instructor level certification preferred.
- Hold at least two current certifications from a nationally recognized fitness organization (AFAA, ACE, ACSM, 200 hour RYT, etc.).
- Ability to acquire additional certifications within 6 months of hire as needed

Computer Skills:

- Bachelor's degree accepted in Kinesiology, Exercise Science, Health Psychology, Recreation, or related field. Master's degree is preferred.
- Experience teaching a variety of group fitness class formats.
- Experience in personal training or ability to acquire certifications
- Programming experience at the collegiate level and an appreciation of Jesuit values and traditions is preferred.
- Knowledge of current trends in collegiate fitness programming.
- Knowledge of recreational facility design, maintenance, management and operations.
- Knowledge of experiential education, student development, and outdoor education theory.
- Knowledge of equipment/supplies purchasing.
- Knowledge of computers and related software.
- Skilled at teaching and presenting.
- Ability to work effectively with multiple constituencies.
- Ability to organize and manage tasks.
- Ability to effectively communicate both in writing and verbally.
- Ability to resolve conflicts.
- Ability to maintain accurate records.
- Ability to handle the physical demands of the position.
- Availability to work flexible shifts, evenings and weekends as needed.

Physical Demands and Working Conditions:
Work may involve the performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined space, lifting or carrying moderately heavy (20 50 pounds).


Does this job involve significant physical strain or activity*

What unusual working conditions are associated with this job*
Irregular Hours

Rogers Park-Lake Shore


Job Open Date

Job Close Date
Open Until Filled

Candidates Eligible to Apply*
All Candidates

Application Types Accepted
University Staff Application

Required Applicant Documents

Optional Applicant Documents
Cover Letter
Other Document

Special Instructions to Applicants
Please be able to provide a copy of certifications

All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, marital status, sexual orientation, gender identity, or protected veteran status and will not be discriminated against on the basis of disability.

Quicklink for Posting*quickFind=59151 .

Loyola University Chicago is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled