Patient Access Manager

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POST DATE 9/9/2016
END DATE 12/2/2016

Adreima Paterson, NJ

Paterson, NJ
AJE Ref #
Job Classification
Full Time
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Job Summary:

Reporting to a Director, the Manager is responsible for one or more client teams made up of Team Leads and Team Members. The Manager is responsible for the needs of clients and maintaining overall operational effectiveness while being cognizant of the profit and loss results. The Manager oversees that all team members achieve a strong, positive and collaborative culture in respect to assigned clients. This individual must demonstrate a commitment to the organization's strategic plans, short and long term goals and mission, vision and values by representing the company in a caring and professional manner. Primary / Essential Functions: The Primary/ essential job duties may not be exhaustive.

* Effectively and efficiently performs essential job duties.

Client Centered Services:

Includes operational accountability for Client relationships, maintenance, reporting and start-up.

* Serves as the primary interface on day-to-day issues for one major or multiple clients with up to a million dollars in revenues and/or multiple service lines

* Participates in the activities of new client start-up and provides staffing support and training

* As directed, initiates and participates in client meetings and follows up on action items

* Ensures customer satisfaction and reports possible breaches of contract

* Assists in completing, delivering and presenting monthly client reports and addresses client feedback to Director or Senior Director.


Includes leading by values and visibility to accomplish goals, ensure quality, and develop policy and procedures while mentoring team members to achieve success in their areas of responsibility.

* Leads by the principals of Adreima, the activities of up to 20 team members and may include a Team Lead

* Establishes team goals with direction of direct report and assists team members in setting and reaching personal goals while diligently taking steps required to help them succeed

* Primary administrator of established QA processes and monthly review. Results and corrective actions are coordinated with direct report and aspects of task may be delegated

* Assists in the creation and maintenance of policies and procedures and monitors for adherence to guidelines

* Primary administrator of team member timekeeping practices and related issues/corrective actions via council from HR and direct report

* Monitors team member adherence to Compliance policies, reports any potential violations, and participates in corrective action

* Provides subject matter expertise to ensure that team members receive the appropriate training and materials required to perform their job and participate in training as required

* In mentoring to administrate, or administrates hiring, counseling, disciplinary actions, or terminations after coordination with the Director/Senior Director and HR

* Schedules, leads and participates in monthly team meetings

* Administrates or participated in administrating the team member annual review process and consults with direct report to determine appropriate associated increases


Includes staff management responsibility for hiring and resource allocation.

* Primary administrator of work assignments/schedules. Consults with direct report to ensure productivity and performance goals are met. Recommends and schedules overtime usage and monitors for appropriate usage, effectiveness, etc.

* Participates in the identification of FTE resource needs and working with HR on sourcing and setting up and participating in interviews and hiring decisions


Includes monitoring profit and loss and the preparation of internal monthly reports and client invoicing.

* Reviews monthly expense and revenue with Director and makes recommendations if improvement is required while participating in budget development and ongoing review

* Assists Director with information to substantiate the monthly budget variance

* Prepares an accurate and timely monthly client invoice


Includes involvement with efficiencies, process and initiatives.

* Routinely reviews and identifies any problems with the timely flow and processing of client accounts through timely resolution

* Is being mentored in the development of technological advancements that could facilitate improving processes and results

Professional Accountability:

Includes involvement in professional organizations and relationship management.

* Participates in any training opportunities offered to facilitate self-development and potential for advancement

* Serves as a key driver of company culture and attitudes while leading by example, fostering team member engagement and providing clear vision to the team

Minimum Qualifications:

* Knowledge and skills typically acquired through completion of a four year degree

* Requires a minimum of five years of related job experience

* Experience and knowledge of Medicaid, Disability, Charity Care or other related experience in the health care field or with a health care services related business

* Working knowledge of computer programs and technical applications

* Excellent verbal and written communication skills are essential

* Strong organizational and coordination abilities are required

* Advanced skills in Excel

Adreima fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, disability, or any other basis prohibited by federal, state or local law. In accordance with requirements of the Americans with Disabilities Act, it is our policy to provide reasonable accommodation upon request during the application process to eligible applicants in order that they may be given a full and fair opportunity to be considered for employment. As Equal Opportunity Employer, we intend to comply fully with applicable federal and state employment laws and the information requested on this application will only be used for purposes consistent with those laws.