Pediatric Division Administrator 9/2/2016
University of California - Los Angeles Medical Centers
Los Angeles, CA
JOB DESCRIPTIONAPPLY Job Title:
Pediatric Division Administrator
Management Servs Officer III
$29.74 / $5175
$58.76 / $10225
Layoff Referral Deadline:
Reporting to the Chief Administrative Officer, the Division Administrator provides oversight and management of the administrative and support functions for assigned Divisions/Programs in the Department of Pediatrics. In this role, the Division Administrator will work with the division administrator team and division chiefs to ensure that proper protocols are followed, as well as implementing new protocols for standardization across the Department. Responsibility includes administrative, research and clinical research staff personnel administration; following and adhering to personnel policy and procedure, recruiting and hiring qualified personnel; and working with faculty and department administration to ensure an overall effective operation of each division assigned to. The incumbent must continually monitor resource allocation and assess the appropriateness of methods for accomplishing administrative tasks by identifying and implementing creative solutions to the inherent problems in the administration of multiple units. The Division Administrator must manage competing demands to ensure that deadlines and obligations are met. The incumbent must maintain positive and collaborative working relationship between all departmental teams.
Demonstrated skill in managing a multi-function staff covered by diverse personnel policies and contract, including assessing and developing staffing needs and plans; demonstrated skill in recruiting, selecting, training, supervising, evaluating, and disciplining all levels of staff employees. Skill in financial analysis, planning, and administration for multi-million dollar budgets with multiple funding sources; including appropriately correlating available fiscal resources with division programmatic needs. Demonstrated skill in management of space, equipment, and material resources; including developing utilization plans and justifying acquisitions. The ability to accept and carry out oral instructions accurately and work independently as well as a part of a team within a demanding environment. Ability to adapt and implement frequently changing procedures; prioritize work, handle multiple tasks to completion, and make decisions on which course to follow for a particular situation. Ability to write analytical and administrative reports and correspondence, which are clear, concise, logical and appropriate for a variety of audience. Demonstrated skill in modifying and/or adapting designs, procedures or methods to achieve organizational goals and objectives. Excellent interpersonal skills to maximize functional interaction with a wide variety of individuals and groups including staff, faculty, physicians, researchers, administrators, students, patients, and general public within the Department, on campus, within the University and with outside public and private agencies. Excellent problem solving skills to identify objectives and use innovation and creativity in resolving problems to satisfy the majority of needs to the greatest extent possible with the resources available. Skill in negotiating, exchanging ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. Knowledge of policies and procedures related to departmental administration in a large, urban university setting. Working knowledge of University policies and procedures to appropriately manage accounting systems, cashiering, risk management and personnel. Skill and experience in developing Quality Improvement plans to include using the Lean Process (A3).
Bachelor s degree.