Portfolio Manager

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POST DATE 9/10/2016
END DATE 10/10/2016

Newmark Grubb Knight Frank RYE BROOK, NY

AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Bachelors Degree


Job Summary:
Enhance and maximize the value of the owner s investment
in real estate in the district. Plan, organize, direct
and control the activities of the properties under
supervision so as to optimize the utilization of all
resources available. Participate in formulation of
overall property objectives, policies and plans
appropriate to the scope of services on each specific
Essential Job Duties:
1. Senior liaison between owner/client and property
management group. Assure appropriate Newmark Grubb
Knight Frank assets are applied to each property.
2. Assist in design specifications, negotiation and
implementation of all vendor contracts and capital
projects. Evaluate and recommend alternatives to
ownership via financial, operational and qualitative
3. Formulate and implement fiscal, long-term operating,
and capital budgets in conjunction with owner and
property management.
4. Evaluate the feasibility of new or revised systems
and procedures.
5. Monitor actual vs. budgeted performance results and
continually enacts plans with property managers to
maintain/exceed economic targets.
6. Oversee audits to ensure compliance with established
property / company standards, policies, procedures,
local codes, and legal regulations.
7. Work with leasing agent (where applicable) to assure
operations and capital plan support leasing program.
8. Continually develop relationships with and actively
seek referral business from company units and offices.
Appropriately, solicit and build additional business
with existing company clients.
9. Seek ways to develop and implement outstanding
service programs for clients and tenants. Participate in
the development of and implementation of staff planning
and management development programs to meet on-going
management and professional requirements, as well as
ensuring that trained, capable personnel are provided a
continuous product of such programs in all levels of the
region for promotional progression.
10. Initiate and authorize expenditures, appropriations
and commitments and pricing strategies which are within
the limitations of delegated authority and for those
outside this level, recommend appropriate action.
11. Develop policies to ensure that information
requirements of each property are met accurately in a
timely manner.
12. Supervise the operations of office building managers
and staff to ensure that the administration,
maintenance, repair, renovation and construction
personnel and financial activities are within company
guidelines as well as clients needs.
13. Monitor Newmark Grubb Knight Frank compliance with
the terms of the Management Agreement.
Other Job Functions:
1. Prepare and conduct the performance review and make
salary recommendations for all direct reports. As
appropriate, review and approve staff performance
2. Maintain familiarity with market conditions and
competitive properties in order to make informed
3. As appropriate, report to senior management on all
aspects for the building operations through daily
communications, reports, and staff visits. Communicate
information regarding the building operations by fax,
daily telephone communications and in writing as deemed
appropriate, and in accordance with company policy
Skills, Education And Experience:
Bachelor s Degree in Business Administration or a real
estate related field
CPM and/or RPA designation
Minimum 10 years previous experience in property
Senior management experience with a management firm,
owner or developer of Class A property preferred
Human relations skills in addition to good written and
verbal communication skills
Negotiating and communication skills, ability to
perceive problems and react quickly to effect solutions
with integrity
Broker or salesman license as required for property
management in the state where transacting business
May perform other duties as assigned
Physical Requirements
Seeing: Must be able to read reports and use computer
Hearing: Must be able to hear well enough to communicate
with co-workers
Standing / Walking
Climbing / Stooping / Kneeling
Lifting / Pulling / Pushing
Fingering / Grasping / Feeling: Must be able to write,
type and use phone system
Working Conditions: Normal working conditions with the
absence of disagreeable elements
Note: The statements herein are intended to describe the
general nature and level of work being performed by
employees, and are not to be construed as an exhaustive
list of responsibilities, duties, and skills required of
personnel so classified.
Newmark Grubb Knight Frank is an Equal Opportunity
Employer, M/F/D/V
Req. Code : 4465