Procurement & Accounting Specialist 9/8/2016

AAMVA Arlington, VA

Company
AAMVA
Job Classification
Full Time
Company Ref #
29678409
AJE Ref #
576120343
Location
Arlington, VA
Job Type
Regular

JOB DESCRIPTION

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RESPONSIBILITIES:

The Procurement & Accounting Specialist reporting to the Senior Manager of Procurement will assists with day to day operations of the procurement department by performing administrative duties and overseeing purchases, contracts, programs, and various projects. The Procurement Administrator makes recommendations, provides input on departmental issues and policies, and facilitates solutions to problems facing the department. The Procurement Administrator champions the values of the organization through example and accountability.

Assists the Sr. Manager of Procurement with ensuring division operations conform to local, state, and federal governmental regulations, other applicable rules and requirements as well as following company policies and procedures. The Procurement Administrator ensures customer satisfaction and acts as a liaison by attending meetings, preparing correspondence, communicating with other departments, informing and advising departments and other groups on current trends and laws. Assist with request for proposals RFP's, vendor maintenance, and reporting.

Procurement & Accounting Specialist will check the departmental mailbox on a daily basis and distribute the mail according to the accounting policies and procedures. The Procurement managing the PO Invoice folder which includes but is not limited to routing invoices in ReQlogic, and ensuring that invoices are approved timely; handle all Direct Bill Requests and work with Contracts to obtain the proper signatures/approvals; assist with expense report processing and AP inquiries; assist with the weekly check run by verifying the addresses on the physical checks and mailing the physical checks once signed, as well as ensuring all EFT batches are processed; contacting payees regarding outstanding checks that will be voided/reissued; and assist with all other duties as assigned. The Procurement & Accounting Specialist will become familiar with and comply with all accounting policies as well as assist with financialaudits by pulling documentation needed by the auditors.

ESSENTIAL FUNCTIONS

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Communicates with department staff, vendors, requisitioning departments, and the general public to establish and maintain effective working relationships.
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Responds to inquiries and questions from employees regarding a variety of purchasing-related topics.
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Effectively communicates with senior procurement manager representing purchases made throughout the organization.
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Prepares contractual agreements and assists in writing specifications for supplies, services, and equipment requiring formal bids.
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Learns the laws, ordinances, rules, and regulations governing the purchase of municipal commodities and services.
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Researches new and existing product lines to improve solutions and pricing.

QUALIFICATIONS

Minimum Qualification(s) Required:

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Associates or bachelor's degreepreferred.
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Graduation from high school required.
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Any combination of training, education, and experience equivalent to 2 to 3years of experience involving the Accounts Payable, acquisition of equipment, supplies, services, and commodities for a non-profit or government agency or private company with a substantial purchasing program involving a competitive bidding and negotiation process.

PREFERRED/DESIRABLE QUALIFICATION(S).

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College-level coursework in purchasing, accounting, business or contractlaw, economics, materials management, or related subjects preferred.
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Graduation from an accredited college or university with a Bachelor's Degree.
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ReQlogic and Microsoft Dynamics SL Experience

MANUAL/PHYSICAL REQUIREMENTS:

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Operates a variety of standard office equipment including a personal computer, fax machine, copier.
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Lift boxes not to exceed 20 lbs.

_DISCLAIMER STATEMEN__t: The preceding job description has been written to reflect management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned._