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Program Assistant

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POST DATE 9/10/2016
END DATE 10/8/2016

University of California - Los Angeles Los Angeles, CA

Company
University of California - Los Angeles
Job Classification
Full Time
Company Ref #
24604
AJE Ref #
576134846
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
24604

Job Title:
_____ASSISTANT II

Working Title:
Program Assistant

Salary:
18.55-26.34

Job Type:
Career

Department Name:
5595-UNEX-THE ARTS

Department Website URL:
www.uclaextension.edu

Job Summary Statement:
Under the direction of the Program Director (CE) and the Program Manager (PRIII), the Program Assistant provides a wide range of administrative and program support for the UCLA Extension Entertainment Studies program. Duties include coordinating various logistical aspects of program planning and implementation such as reserving guest speaker parking, updating course syllabi and tracking information. Assist with the coordination and scheduling of special events and meetings, and serve as backup to the Events Coordinator (AAIII). Establish and maintain job board listings via the web and email, post and update information on the Entertainment Studies website and social media pages, and assist with special projects as needed.

Provide high level consistent customer service to instructors, students, colleagues and the general public.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

13 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Ability to initiate and maintain cooperative relationships and provide excellent customer service to coworkers, managers, supervisors, customers/clients, and members of the public.

Required


Ability to respond to conflict or problems in the workplace with equanimity.

Required


Familiarity with using and posting to social media including Facebook, YouTube and Twitter and knowledge of Wordpress highly preferred.

Preferred


Ability and willingness to learn new skills and tasks and to maintain an open approach regarding performance feedback and guidance.

Required


Ability to independently setup systems and processes in order to organize materials and information in a systematic way.

Required


Ability to independently organize workflow and complete assignments in order of priority with frequent interruptions and distractions.

Required


Ability to follow directions and respond effectively to changes in directions and plans.

Required


Ability to work occasional evenings and weekends for special events and to travel to off-site locations for events.

Required


Knowledge of and demonstrated ability working with Excel, and Word for generation of correspondence, reports and database maintenance.

Required


Writing, editing and proofreading skills sufficient to proof and/or compose correspondence, memos, reports, and draft copy that is clear, concise, and grammatically correct.

Required


Reading skills sufficient to understand University and UNEX policies and procedures, correspondence, reports, copy and relevant media information.

Required


Knowledge of Photoshop, Final Cut, Html, and PowerPoint.

Preferred


Working knowledge of the entertainment industry.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
10-06-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=68990

Special Instructions:


Contact information:


Number of Positions:
1

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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