Program Coordinator - MD Program
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POST DATE 9/1/2016
END DATE 10/9/2016
JOB DESCRIPTIONThe Program Coordinator, in the Lewis Katz School of Medicine's Office of Medical Education, will be responsible for the Doctoring I and Doctoring II courses in the MD program. This includes working very closely with the Doctoring Course Director, Associate Course Directors, the Directors of the 7 Colleges, faculty preceptors, over 420 students, community service contacts and other LKSOM staff. Responsible for highly complicated scheduling of two courses, use of two different course management systems, high volumes of communications to faculty and to staff, ensuring space and resources are secured for at least 16 activities per week, and coordination with external organizations for contracted trainings. Supports Course Director, Associate Course Directors and College Directors in Doctoring I and II as well as the overall Doctoring Committee. Enters all scheduling, event, objective, course material, announcements, and teaching/assessment methods in LCMS. Utilizes BlackBoard to coordinate student narrative assignments and preceptor feedback. Assists College Directors in preparing faculty teaching schedules. Schedules sessions with Standardized Patients. Collaborates with Doctoring II faculty and staff at St. Luke's to maximize scheduling consistency, sharing of mutual materials, etc. Oversees student attendance records for all course activities, and manages student assignments to preceptors. Coordinates electronic distribution and collection of evaluation forms from students and preceptors for various components of the courses. Oversees the process of assigning students to community engagement sites. Handles arrangements and contracts for META Reproductive Exam Workshops and BCLS training. Coordinates tech support for Doctoring courses with IT staff. Performs other duties as assigned.
Required Education and Experience:
Bachelor's degree and at least three years of experience providing support to education programs in a higher education setting and/or providing support to medical graduate students. An equivalent combination of education and experience may be considered.
Required Skills and Abilities:
*Demonstrated skills in MS Office Suite and proficiency with database software programs, along with the ability to learn new software applications.
*Demonstrated analytical skills, and ability to collect and track large data sets. *Demonstrated written and verbal communication skills.
*Demonstrated interpersonal and customer service skills, along with the ability to interact with a diverse constituent population.
*Demonstrated ability to handle challenging situations with diplomacy and tact.
*Ability to operate standard office equipment.
*Demonstrated organizational and prioritization skills, along with the ability to work on ongoing projects with competing deadlines.
*Ability to be task- and detail-oriented.
*Experience working in a medical school.
*Experience using curriculum and course management software.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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