Program Manager, East & Southern Africa and Southeast Asia
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POST DATE 8/18/2016
END DATE 10/15/2016
National Cooperative Business Association
JOB DESCRIPTIONThe National Cooperative Business Association CLUSA International (NCBA CLUSA) is the trade association for cooperative businesses in the United States and an international development organization. NCBA CLUSA provides cross-sector education, technical assistance, and advocacy that helps co-ops thrive. For nearly 100 years, NCBA CLUSA has sought to advance and protect cooperative enterprises, highlighting the impact that cooperatives have in bettering the lives of individuals and families. In the last 60 years, NCBA CLUSA has worked in over 100 countries in the areas of food security, agricultural development, strengthening of communities and farmer organizations, community-based health, natural resources management, and empowerment of smallholder farmers, women, and youth. We currently work in 17 countries in Africa, Latin America, and Asia.
NCBA CLUSA is currently seeking a Program Manager (PM) for all home office management and support activities to the field required for the successful implementation of NCBA CLUSA projects in their portfolio within the East & Southern African and Southeast Asia Unit located in Washington DC headquarters. The PM will ensure that the field-based Country Director (CD) or Chief of Party (COP), the Regional Director, Senior Program Manager (SPM) and other senior staff receive all necessary support for project implementation. The PM is responsible for reviewing programmatic and financial documentation submitted from project staff, responding to requests from projects or donors, and maintaining up-to-date programmatic and financial knowledge of projects. Furthermore, the PM is responsible for analyzing and processing project data, and recommending courses of action based on specific project experience and compliance with NCBA CLUSA and donor regulations. The PM will also participate in new program development when required. The PM provides input to the Program Associate s and the Project Accountant s work direction and works closely with the Regional Director and Senior Program Manager, to ensure that all contractual and financial matters are dealt with in an efficient and timely manner.
ESSENTIAL AREAS OF RESPONSIBILITY:
* Maintains up-to-date knowledge of all programmatic and financial aspects of assigned projects and is a principle representative on behalf of the project in Washington, and represents HQ policies and guidance to the field-based project staff;
* Reviews, analyzes, and edits periodic progress reports, annual work plans, assessments, and evaluations prepared in the field; ensures that all relevant data from the project is aggregated into the HQ data systems and identifies issues and concerns related to any technical/programmatic issues that could jeopardize project implementation and/or achievement of objectives also raises identified issues with the Regional Director, Senior Program Manager, and local project lead, and provides assessment and recommendations;
* Participates in proposal development, including researching possible sources of funding and new programs, tracking opportunities, and lead the coordination of large proposals;
* Reviews and analyzes monthly financial reports prepared in the Field and/or by the Program Accountant and takes steps necessary to ensure that sufficient funds are available for continued program operation;
* Develops and monitors annual country/project budgets and has oversight responsibility for the budget, ensures line item integrity of the budget, monitors levels of spending, obligation requirements, prepares donor requests for additional funding and obligation increases;
* Prepares pipeline production and analyses that contain assumptions, recommendations, and/or required actions for the RD, SPM, and COP/CD and regularly