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Program Manager

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POST DATE 9/2/2016
END DATE 10/11/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H85819
AJE Ref #
576077254
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

Job Title:
Program Manager

UCLA Title:
Analyst, Sr. Public Administration

Job No.:
H85819

Work Hours:
Monday - Friday; 8-5 p.m.

Work Location:
604 Rose Avenue, Venice, CA

Job Type:
Career

Duration:
Indefinite

Minimum Salary:
$22.37 / $3892

Maximum Salary:
$44.20 / $7692

Layoff Referral Deadline:


Bargaining Unit:
99



JOB DUTIES:

*

The Program Manager position is responsible for the operational program management of Venice Family Clinic s teen, pediatrics and women s health programs, including activities of our School Based Health Centers. The Program Manager plans, develops and oversees program activities and budgetary activities of the programs and is responsible for coordinating the execution of special projects and research initiatives as applicable. In addition, s/he gathers information and prepares reports to evaluate program effectiveness. The Program Manager reports to the Chief Operations Officer (COO) and works with and under the direction of the COO and Chief/Associate Medical Director. This position may be responsible for management of different and/or new programs in the future, based on the needs of the organization. Develop and manage program goals and objectives, in alignment with the strategic priorities of the organization
*

Design, plan and ensure implementation of program activities, including successful delivery of services.
*

Implement and monitor the program budgets.
*

In conjunction with program leadership, develop and maintain protocols, policies and procedures for the program.
*

Stay informed of current issues relevant to the program areas and provide expertise in these areas to staff and patients.
*

Track, report and participate in quality improvement activities to improve program related operational, fiscal and clinical performance.
*

Create, nurture and maintain working relationships with the program staff and collaborative members.
*

Schedule, convene and manage all program related meetings and attend meetings scheduled by our collaborative team, grant funders and external peer groups.
*

Maintain and manage all program records and activities.
*

As needed, coordinate the purchasing of any materials needed to successfully implement and maintain the program such as clinical supplies, health education materials, etc.
*

As relevant to the projects/programs, oversee and manage the implementation of research studies:

*

Prepare institutional review board (IRB) applications for the approval of our research studies to be conducted in collaboration with our collaborative team.
*

Prepare study materials (informed consent, study information sheet, study instruments, etc.) for research and maintain a research binder for program related studies being conducted at VFC.
*

Prepare and present program and fiscal progress reports.

*

Develop, implement and monitor the data collection materials and process for confidentiality and privacy to ensure no violations of confidentiality and privacy are violated during the studies and ensure accuracy of the data collection. Develop and provide training to staff that is required for the program.
*

Conduct and oversee the training, supervision and performance evaluation of and assign tasks and activities to the research assistant(s), program intern(s), and volunteer(s) as relevant to each program.
*

Manage any volunteer inquiries sent from Venice Family Clinic s Volunteer Program, including interviewing potential volunteers, setting up volunteer shifts, and as applicable (i.e. Integrative Medicine Program) set up appointment grids for volunteer providers. Develop, manage, monitor and evaluate the work plan and outcomes for successful project implementation. Manage and monitor project related budgets.
*

Maintain and manage all project records and project activities.
*

Plan and facilitate project meetings, and document and maintain records of project activities.
*

Participate in the development of protocols, workflows, policies and procedures to implement the projects.
*

Develop and deliver training and the dissemination of information to successfully implement the projects.
*

Coordinate the procurement of materials or supplies needed to successfully implement the project.
*

Devise systems and tools to measure, analyze and present data related to project implementation.
*

Prepare reports on project status for management, board, and funders.





JOB QUALIFICATIONS:

*

Master s degree in Public Health or related field or a Bachelor s degree in Health or a related field and two years of experience in public health or primary health care organization
*

1-3 years of program management and project management experience
*

Working knowledge of Integrative Medicine and/or Dental Services is preferred.
*

Experience in a community clinic setting is preferred.
*

Knowledge of research methods (IRB, CITI training, data collection, etc).
*

Ability to establish and maintain cooperative working relationships with physicians, clinic staff, patients and volunteers.
*

Ability to work effectively as a member of an interdisciplinary team.
*

Excellent communication and organizational skills.
*

Ability to effectively communicate with a wide variety of people of various educational and socio-economic backgrounds.
*

Ability to function efficiently and independently, and to plan and prioritize daily work activities to meet clinic goals and objectives.
*

Demonstrated proficiency in using Microsoft applications such as Word, Excel and Access.





Complete Application