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Project Accountant

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POST DATE 9/2/2016
END DATE 10/11/2016

Gensler Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)


Gensler is one of the world s leading architecture, design and planning firms, with over 4,000 employees and 46 offices worldwide. No Client is too small or too large. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage. Gensler is an entrepreneurial firm committed to teamwork, innovation and delivering value to our clients. Gensler has been recognized as a leader in the ENR "Top 500 Design Firms and "Top 150 Global Design Firms," the Architectural Record "Top 150 Architectural Firms" and the Interior Design "Top 100 Giants."

Job Overview
We are searching for an experienced Project Accountant with a successful track record of working with Project Managers. We are looking for someone who is passionate about their work, fosters our team spirit, and wants to join a highly creative, collaborative team.


Client Invoicing
Responsible for overall timely and accurate invoicing, including:
* Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)
* Meet with PMs to review draft invoices and discuss project status
* Provide unposted labor detail reports to PMs and make necessary transfers
* Review reimbursable and direct expenses billed to projects
* Attend Project Manager meetings (project start-up)
* Maintain budgets (accurate accounting of project costs vs. project billings)
* Responsible for following project close-out guidelines
* Update invoice tracking spreadsheet
* Review AR ledger to ensure invoice accounts were properly booked
* Manage and maintain deferred revenue
* Participate in monthly Project Accountant s conference call

Consultant Management
* Reconciliation of consultant expense accounts
* Reviews subconsultant contracts and completes fee allocation in Deltek Vision
* Track consultant fees against consultant expenses and reimbursables
* Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
* Ensure consultant invoices are processed accurately and timely
* Reconcile consultant revenue accrual/recognition
* Provide consultants and Project Managers with timely updates regarding consultant s payment status and other consultant fee inquires

* Review aged AR report daily
* Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment and duplicate payment)
* Provide invoice copies to client and/or PMs
* Research payment discrepancies and stay abreast on AR issues

Project Maintenance
* Conduct monthly audits to ensure project financials are accurately stated in accounting system
* Maintains updated project information in Deltek Vision (compensation and contract)
* Create spreadsheets to track consultants and other billing fees
* Maintain accurate filing system
* Ensure work authorization/contracts are filed in network folder
* Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan

* 5+ years of experience in accounting/finance (A/E or PSF industry experience required)
* Advanced knowledge of software systems, including Deltek Vision/Advantage/CostPoint and Excel (strongly preferred)
* Strong interpersonal skills with the ability to engage different personality types
* Works well in a fast-paced environment with multiple tasks, priorities and deadlines
* Good written and verbal communication skills
* Must demonstrate a high level of accuracy and consistent work performance

We are an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply