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Project Administrator -

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POST DATE 9/15/2016
END DATE 10/30/2016

AppleOne Roseville, CA

Company
AppleOne
Job Classification
Full Time
Company Ref #
23182891.1164
AJE Ref #
576183322
Location
Roseville, CA
Job Type
Regular
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

Seeking a dynamic, detail driven individual to become part of this team!
The Project Assistant will be responsible for complete administrative support for the project team, maintaining accurate and thorough company records and production of construction and accounting documents.

Responsibilities : Other duties include, but are not limited to:

?Processes subcontractor commitment documents and associated reports including, but not limited to, Subcontract Agreements, Purchase Orders, Work Orders and Change Orders within 48 hours of issuance from Manager or Project Manager
?Processes owner commitment documents including, but not limited to, Contract, Change Order Proposals,
?Receives executed subcontract commitment documents, records executed date and discount terms.
?Produces professional written correspondence on own accord and as directed by Manager or Project Manager
?Completes submittal process, as per schedule, and within pre-determined time frame (internal turn-around to be 48 hours)
?Prepares and Tracks RFI?s and Submittals with assistance from Manager or Project Manager as required
?Sends out punch lists to all subcontractors
?Assists with all phases of the bidding process as needed, including preparing invitations to bid, sub call-outs, plan distribution and prepare bid recaps
?Creates and maintains organized and current project files
?Provides Superintendents with updated subcontractor and project information
?Prepares notice of completion and project closeout documents within 30 days of project completion
?Organizes and labels field and office files and plans for archiving upon completion of project
?Schedules Project Start-Up and Close-Out Meetings upon direction of Vice President of Construction or Manager or Project Manager
?Run reports and assist Project Manager with monthly cost reports
?Attends weekly construction meetings
?Attends job site meetings and records meeting minutes as requested by Manager or Project Manager
?Coordinates with Accounting Department on owner billings and project related accounting issues
?Runs errands as required

Requirements : Our ideal candidate would possess the following qualifications:

?Minimum two-year experience in similar administrative position preferably in the construction industry
?Intermediate to advanced level in Microsoft Office Applications (Word, Excel and Outlook)
?Beginning to intermediate level in Microsoft Project
?QuickBooks
?Beginning level in Timberline Accounting
?Beginning to intermediate level understanding of digital images (how to open, view, customize and print them)
?Beginning understanding of blueprints and specifications
?Ability to keyboard at least 50 wpm accurately
?Understanding of CSI construction cost codes
?Strong knowledge of general office procedures and office machines
?Strong organizational skills, flexibility, and the ability to prioritize work assignments
?Extreme attention to detail
?Excellent written and oral communication skills
?Motor vehicle driving record that is consistent with Company and insurance carrier standards and policies

Please contact Cassidy Boch at AppleOne in Roseville if you would like to find out more! We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.