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Project Coordinator

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POST DATE 9/15/2016
END DATE 10/15/2016

Cushman & Wakefield, Inc. Minneapolis, MN

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R8850-1528
AJE Ref #
576178278
Location
Minneapolis, MN
Job Type
Regular

JOB DESCRIPTION

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Job Title

Project Coordinator

Job Description Summary

Responsible for the coordination ofprojects including minor Adhoc requests, small tenant improvements assignments, capital improvements; provides project management support to Project Managers or Director for designated projects. Monitors and coordinates the execution of the various services and processes relating to client contracted agreements for project management and tenant improvements. Works in collaboration with the assigned manager, project team members, building or facility management team, clients, owners, and others.

Job Description



Responsibilities



* Supports project management staff throughout the duration of several projects

* Receives, monitors, files and track project information

* Gathers, prepares, and distributes project information, contact information , requirements of landlords relating to construction and moves, Certificate of Insurance, move information, plans, and agendas

* Attends meeting, takes meeting notes, and prepares meeting minutes

* Creates and distributes engagement forms



* Prepares bidding documents and assist in the identification and evaluation process of consultants and contractors as necessary for each project

* Review and inputs vendor intake forms, requisitions, change orders, payment applications, and other invoices associated with the project

* Maintains and completes cost reports throughout the duration of the project

* Issues regular status reports to personnel regarding work in progress

* Clears through channels organizational changes contemplated, actions planned implying commitments, and expenditures in excess of approved budget

* Establishes goals and objectives with timetables for the supported staff

* Contacts vendors with open POs for final invoices and payments. Coordinates financial close of projects with client

* Responsible for obtaining closeout documentation including plans, maintenance manuals, warranties and other required documentation

* Prepares Tenant improvement Allowance letters and required documentation for project managers' review and submission to the appropriate landlords

* Maintains and tracks TIA collections and updates

* Perform related assignments as required in the daily operation of the group



Requirements



* A high school diploma is required. A Bachelor's degree from an accredited college with a major in Project Management, Finance, Business, Design, Architecture, or Facilities Management is desired but not essential

* 2-3 years related experience in a project management environment

* Ability to develop excellent client relations, client management, and team relations

* Must have a basic knowledge of generally accepted accounting and budgeting practices

* Superior oral and written communication skills required

* Ability to multi-task and manage workload in a matrix environment

* Software competency: Word , Excel and PowerPoint

* Desire: Familiar with Microsoft Project and data base applications

* Desired: Competent in Ariba, Yardi or similar accounting systems

* Administrative ability

* Must be highly organized, detailed orientated, and with a strong attention to accuracy



Physical Requirements



* Regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions

* Required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to computers, telephones, computers, fax, and photocopy machines

* Required to walk, talk, and hear



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.