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POST DATE 9/2/2016
END DATE 10/25/2016
St Petersburg, FL
JOB DESCRIPTIONSuperior group is looking for a Project Coordinator for our client located in St Petersburg, FL
Under general supervision, responds to the needs of the Janus Evolution (ERP) Project Manager for the administrative, project, and schedule control of Janus Evolution or portions of such projects.
This is an entry level Project Management role that includes monitoring and reporting project performance and identifying potential issues requiring attention by the management staff in order to meet project and department goals.
Coordinate activities, resources, equipment, and information
Liaise with Project Manager to identify and define project requirements, scope and objectives
Help prepare project proposals, timeframes, schedule, and budget
Monitor and track project’s progress and handle any issues that arise
Act as the point of contact and communicate project status adequately to all participants
Use project management tools to monitor working hours, budget, plans and tracks money spend
Create and maintain comprehensive project documentation, plans and reports
Report and escalate to Project Manager as needed
Prepare project organization and communications charts
Involved in the coordination of administrative support efforts for ERP Implementation project coordination
Maintains, tracks, documents, and records sub-contractor hours and costs.
Reviews and sorts incoming correspondence; ensures disbursement and routing of communications and issue tracking
Prepares, extracts, generates, distributes and files reports as directed by the Project Maanger
May maintain various databases and software applications.
Prepares forms and reports, gathering and selecting data from various sources as required
Arranges meetings, travel, and appointments; assists in coordinating project tasks
Develops and is involved in the coordination of all administrative support efforts
Composes and transmits complex correspondence and prepares reports, letters, etc. for supervisor’s signature
Organizes schedules and coordinates meetings, video and teleconferences; coordinates travel arrangements.
Processes all departmental expense reports
Composes, prepares, edits and proofreads letters, reports, and other correspondence
Performs other administrative support activities as directed for smooth operation of projects
Maintains a project schedule and plan that satisfies the requirements of a project.
Works with the Project Maanger to forecast levels of efforts and timetables.
Monitors consultant assets and hours to ensure that assigned projects are executed to plans.
Reports progress, decisions, and issues to Project Manager who shall serve as a mentor and shall ensure that reporting to other parties is completed.
Develops skills to track and reports current and future costs.
Coordinates risk areas and plans mitigation strategies for project tracks.
Learns and executes the development processes and documentation procedures needed for successful completion of a project.
Ensures that all development deliverables are made available to other functional groups in the organization as needed, including complete documentation per corporate standards.
Provides and maintains project planning records, meeting minutes, slide desks, schedules, system specifications, test procedures, records of review, etc.
Strong proficiency with Microsoft Office, including Project.
Excellent verbal, written and interpersonal communication skills are required.
Advanced multi-tasking and organizational skills are essential.
Time management skills, efficiency, and high proeductivty individual sought.
Must possess experience that would allow quick learning of project management processes and tools.
Must have ability to organize tasks
Required Skills / Qualifications:
Minimum of 3 years’ experience as Project Coordinator
Preferred Skills / Qualifications:
Bachelor’s degree preferred with a minimum of 1 yea