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POST DATE 9/3/2016
END DATE 10/12/2016
University of California - Los Angeles Medical Centers
Los Angeles, CA
JOB DESCRIPTIONAPPLY Job Title:
Analyst, Administrative,Prin I
$29.74 / $5175
$58.76 / $10225
Layoff Referral Deadline:
The Project Manager will work directly with the Department CAO, the Vice Chair for Administration and Finance and the Clinic Task Force to execute department projects including reorganization and expansion plans for clinical, academic, and administrative operations.
The incumbent willl provide project management leadership and will analyze operational needs related to clinical operations, financial reporting, human resources (e.g. on- and off-boarding) and other functional areas as assigned. Role will include emphasis on process improvement and the development of tools and workflow to reduce burden and optimize outcomes. Components of this will include: preparing operational reports; managing project timelines and deliverables; disseminating, revising, and monitoring the effectivness of guidelines, policies, criteria, protocols, and interventions in partnership with staff and faculty leaders; and developing communication strategies within the Department. In addition, the incumbent will play a key role in the development and/or coordination of training initatives for the department, including analyzing outcomes and reporting results to leadership. Other duties as assigned.
1. Provide executive level administrative support to the CAO, Vice Chair of Finance and Administration and the Clinic Task Force.
2. Provide Project Management support for new and on-going projects for the Department with emphasis on operational improvement and service expansion. Roles initially include clinic operations and capital projects at multiple sites as well as other administrative projects.
3. Assist with developing and implementing technology-based solutions for all aspects of clinical practice operations and patient support.
4. Schedule and coordinate meetings including location, notification of meeting, and distribution of handouts. Provide routine informational updates to project teams, staff, and physicians.
5. Plan, prioritize, and use effective time management to balance multiple activities, tasks, or responsibilities.
6. Assist with data collection, analyses, and process improvement implementation.
7. Identify and plan resource needs within areas of responsibility, including monitoring workload measurements and preparing cost justifications for changes in resource needs and/or investments in equipment or technology.
8. Coordinate and schedule training workshops for personnel department wide as needed, engaging subject matter experts; develop tracking systems for reporting staff progress in meeting required training objectives, reporting quarterly to leadership
Prioritizes own and team s work. Anticipates consequences of actions, potential problems, or opportunities for change. Sets and meets realistic deadlines.
Forecasts changes and communicates current and projected issues. Ensures a high level of fiscal accountability for project budget.
Creates within the team a shared focus on the importance of achieving results.
Creates work standards for project; establishes and defines roles and responsibilities, specific outcomes, and clear measures for quality and success of the team.
Recognizes problems or situations that are new or without clear precedent. Evaluates alternatives and finds solutions using a systematic, multi-step approach.
Develops improvements and innovations to enhance performance.
Other duties as assigned
Experience and training in Project Management.
Experience in clinical operations management, strategic/business planning, or other management level responsibilities in an academic healthcare system.
Experience in analyzing department needs and developing sound solutions, including written training manuals.
Ability to work under conflicting deadlines, on multiple projects with frequent interruptions.
Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and changes in assignments.
Knowledge of HIPPA and other relevant compliance requirements.
Demonstrated understanding of financial analysis and clinical financial planning.
Knowledge of UCLA Medical School organizational structure; clinical, research, teaching and administrative departments.
Demonstrated writing skills to compose logical, comprehensive, and grammatically correct correspondence, procedures, and reports.
Experience in working with programmers to develop on-line tutorials to meet user needs.- preferred
Skills in using a Microsoft Office products (Word, Excel, PowerPoint) and database programs.
Demonstrated knowledge of University policies and procedures.
Ability to work flexible hours based upon workload demands.