Project Manager

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POST DATE 9/3/2016
END DATE 12/19/2016

Alegeus Milwaukee, WI

Milwaukee, WI
AJE Ref #
Job Classification
Full Time
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Project managers are in charge of a specific project or projects within Alegeus. As the project manager, your job requires you to plan the work, monitor the project, oversee and document all aspects of the specific project you are working on and provide recurring updates to Alegeus management and clients. Project managers will work closely with leadership, the client and sales to make sure that the scope and direction of each project is on schedule and will work with other departments (as needed) for support.PROBLEMS AND CHALLENGES

The project manager is generally not the direct supervisor of the team that he/she rely on to deliver projects and thus requires a person with strong collaboration and team building skills, Additionally, a project manager must be highly organized to balance the various stakeholders groups. Last, the project manage must embrace and leverage the standard processes and the team to have successful delivery.PRINCIPAL ACCOUNTABILITIES


* Work with internal teams to facilitate the definition of project scope, goals and deliverables
* Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
* Determine the resources (time, money, equipment, etc) required to complete the project
* Develop a schedule for project completion that effectively allocates the resources to the activities
* Review the project schedule with portfolio manager and all other staff that will be affected by the project activities; revise the schedule as required
* Determine the objectives and measures upon which the project will be evaluated at its completion
* Define and create communication plan to manage stakeholder expectations


* In consultation with the portfolio manager, select staff with appropriate skills and availability for the project activities
* Manage project staff according to the established policies and practices of the organization
* Ensure that all project personnel receive an appropriate orientation to the project
* Contract qualified consultants to work on the project as appropriate (as necessary)


* Execute the project according to the project plan and alter as needed
* Communicate all changes in plan to stakeholders in a timely manner
* Provide direction and support to the project team
* Set up project site within SharePoint to ensure that all project artifacts are appropriately documented and filed
* Ensure project artifacts are completed and filed appropriately
* Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
* Establish a communication schedule to update stakeholders including appropriate internal staff and external staff / client on the progress of the project
* Perform quality review of the work completed with the project team on a regular basis to ensure that it meets the project standards
* If quality issues arise, work with team to remove quality risk from delivery


* Update the project plan to reflect the current project health
* Create and distribute regular status reports to Alegeus management, portfolio manager and clients
* Communicate with sales as needed to address scope issues
* Monitor and approve all budgeted project expenditures
* Monitor project budget (including all expenses) and escalate if variance become negative or trends negative
* Manage all project funds according to established accounting policies and procedures
* Ensure that all financial records for the project are up to date and documented on SharePoint site
* Prepare financial reports and supporting documentation for finance as required


* Ensure that the project deliverables are on time, within budget and at the required level of quality
* Evaluate the outcomes of the project as established during the planning phase
* Perform a lesson learned exercise to document and share learnings (what went well, not so well)


* Reports to the portfolio manager
* Accountable to the client to provide regular status reports and issue correction (as needed)

Accountable for ensuring ALL key artifacts (e.g. project plan, requirements documents, etc. are completed and stored in the appropriate SharePoint folderKEY COMPETENCIES

* Planning and organizing
* Conflict management
* Critical thinking and problem solving skills
* Team work
* Decision-making
* Negotiation
* Communication skills
* Adaptability
* Influencing and leading
* Stress tolerance
* Delegation