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Property Administrator

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POST DATE 9/15/2016
END DATE 11/6/2016

Cushman & Wakefield, Inc. Washington, DC

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R8458-1528
AJE Ref #
576178281
Location
Washington, DC
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Title

Property Administrator

Job Description Summary

Responsible to perform the administrative functions of the Property Management Team assuring a high level of professionalism in Property Management issues, including timely response to and resolution of any tenant requests or concerns

Job Description



ACCOUNTABILITIES



May be responsible for one or more of the following:



* Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

* Schedule and coordinate meetings/special events as requested

* Assist in lease administration activities including tenant contacts and insurance information; generate reports

* Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cushman & Wakefield's policies and procedures

* Prepare and code invoices for property manager's approval

* Ensure office is stocked with office supplies and other required items to maintain the office

* Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

* Track and file contracts and insurance certificates; maintain follow-up system for expirations

* Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders

* Maintain the property purchase order system

* Maintain lease and contract files, as well as other files located within the property management office

* Promote and foster positive relationships with tenants and owners and track service calls as required

* Assist with monthly and quarterly management reports as well as annual budget preparation

* Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval



MINIMUM REQUIREMENTS



* High school diploma/GED equivalent; Bachelor Degree preferred

* Proficiency in Microsoft Office Suite

* Strong organizational skills; detail oriented

* Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

* Strong interpersonal skills

* Proven record of providing excellent internal and external customer service

* Excellent oral and written communications skills



PHYSICAL REQUIREMENTS



* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Involves movement between departments, floors, and properties to facilitate work

* Regularly required to talk, hear, and use hands and fingers to write and type



PHYSICAL REQUIREMENTS (continued)



* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

* Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.