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Property Management Services Specialist - San Diego or Sacramento, CA (1984)

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POST DATE 8/16/2016
END DATE 11/4/2016

The RMR Group LLC Sacramento, CA

Company
The RMR Group LLC
Job Classification
Full Time
Company Ref #
1984
AJE Ref #
575893911
Location
Sacramento, CA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
Worker Category :Regular Full-Time

Job Class

The Property Management Services Specialist ensures the accuracy and compliance of all Service Contracts/Service Orders, Construction Contracts, Certificates of Insurance as well as the Building Engines - CMMS (Work Order) System control for the West and Pacific Region(s) which oversees 24,065,533 million square foot portfolio of office and industrial property owned by Senior Housing Properties Trust (SNH), Government Properties Income Trust (GOV){, RMR Properties Trust] and Select Income REIT (SIR) which are publicly traded real estate investment trusts (REIT) as well as a privately held fund. The PM Services Specialist will report to the Area Director and will support the West and Pacific Region(s) including all Area and Satellite offices and must be able to work independently and across different teams. This person shall also work with the National Operations Manager as it relates to policies and procedures for contracts and insurance certificates as well as the person responsible nationally for the Building Engines CMMS system.



RESPONSIBILITIES

* Maintain Certificates of Insurance file (including all current and future COI s) for all tenants within the Region(s) in a consolidated data base (currently Corrigo) Approximately 594 current leases.

* Audit Existing Tenant Certificates of Insurance against Lease Requirements to Ensure Compliance.

* Maintain Certificates of Insurance for all vendors within the Region(s) on SharePoint and or Building Engines.

* Review all current and future Service Contracts and Service Orders for compliance with RMR Policies and Procedures including the necessary bidding and documentation guidelines.

* Maintain and administer all contracts and corresponding bid package documentation within the appropriate SharePoint system folders.

* In Instances of Non-Compliance, Revise and Request Compliant Documentation. Maintain records to show action taken to insure compliance (date and time of phone calls, e-mails, etc).

* Provide Property Managers with 90, 60 and 30 Day Notifications of Expiring Service Contracts and Service Orders.

* In conjunction with the Property Manager communicate with insurers regarding COI requirements to maintain compliance as required for leases and or contracts.

* Proactively manage the process to obtain and maintain Certificates of Insurance and request current Certificates in advance of expiration.

* Serve as Point Person during Internal Audit for COI s and Contracts.

* Maintain a document detailing all COI and contract issues/resolution to include dates, phone calls, etc.

* Manage and maintain information required per company policy in the Building Engines CMMS system for the region(s).

* Run Building Engines CMMS reports for regional management team and analyze data/trends.

* Insure regional cooperation and full compliance with Building Engines CMMS system.

* Administer special projects as directed by the RVP/AD and corporate office.

REQUIREMENTS

* Bachelor s degree Minimum GPA: 3.0 preferable.

* Two to four years experience in the Real Estate industry.

* Experience with contract and insurance administration and management preferable.

* Ability to work in a fast-paced, collaborative, and results driven environment.

* Exceptional verbal, written and organizational skills.

* Strong task follow-up skills necessary.

* Excellent attendance is a requirement of the position.

* Excellent client service orientation.

* An assessment will be administered for computer and communication skills.

* Must have intermediate to advanced MS Word and Excel proficiencies.

* Relationship Skills Ability to communicate effectively and professionally, both oral and written with owners, tenants, vendors and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.

* Organizational/Multi-Task Skills Able to allocate one s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate.

* Decision Making Skills Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

COMPANY OVERVIEW

The RMR Group Inc. (NASDAQ: RMR) is an alternative asset management company that was founded in 1986 to invest in real estate and manage real estate related businesses. RMR s business primarily consists of providing management services to four publicly owned real estate investment trusts, or REITs, and three real estate operating companies. As of March 31, 2016, RMR had $22.0 billion of assets under management, including more than 1,300 properties.

The RMR Group manages Hospitality Properties Trust (NYSE: HPT), a publicly traded REIT that owns hotels and travel centers, Senior Housing Properties Trust (NYSE: SNH), a publicly traded REIT that primarily owns healthcare, senior living and medical office buildings, Government Properties Income Trust (NYSE: GOV), a publicly traded REIT that primarily owns office properties majority leased to the U.S. government and state governments, and Select Income REIT (NYSE: SIR), a publicly traded REIT that is focused on owning and investing in net leased, single tenant properties. RMR also provides management services to Five Star Quality Care, Inc., a publicly traded senior living and healthcare services company which is a tenant of SNH and manages certain of SNH s senior living communities, to TravelCenters of America LLC, a publicly traded operator of travel centers and convenience stores, which is a tenant of HPT, and to Sonesta International Hotels Corporation, which is one of HPT's hotel managers. Another subsidiary of RMR, RMR Advisors LLC, is an SEC registered investment advisor that is the investment manager of a publicly traded mutual fund which principally invests in securities of unaffiliated real estate companies.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, DISABILITY, PROTECTED VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY OR ANY OTHER CHARACTERISTICS REQUIRED BY LAW.





Requisition ID1984

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