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Public Administration Analyst

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POST DATE 8/12/2016
END DATE 12/21/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Job Title:
Public Administration Analyst

UCLA Title:
Analyst, Public Administration

Job No.:

Work Hours:
Mon-Fri 8-5; hours may vary

Work Location:
CHS-Westwood, CA.

Job Type:

1 year

Minimum Salary:
$22.37 / $3892

Maximum Salary:
$44.20 / $7692

Layoff Referral Deadline:

Bargaining Unit:


Under the general direction of Public Admin/Analyst/Prin Supervisor and the Principal Investigator/Professor, the Public Administrative Analyst primary responsibility is the day-to-day administration of a large translational research grant from the National Cancer Institute/NIH. The Public Administrative Analyst assists Directors with many tasks including scheduling meetings, investigator communication, financial report preparation, purchasing, reimbursement and travel forms, and coordination of seed grants and developmental funds. The Public Administrative Analyst is the day-to-day liaison for projects and committees, other related on and off-campus agencies and institutions and administrators serving as a liaison for project investigators, collaborations, and committee members, including an External Advisor Board (EAB), Internal Advisory Board (IAB), Executive Committee and Patient Advocacy Group, and responsibility for communication and consultation with the project program officer and staff. The Public Administrative Analyst provides further support for monitoring projects and cores for proper IRB compliance as well as maintaining a regulatory file. Ensures compliance with all UCLA and Federal regulations and requirements including appropriate animal subject approval maintenance, appropriate human subject approval maintenance, and minority inclusion policy monitoring. Working with the department fund management team, the Public Administrative Analyst ensures preparation of financial reporting, including quarterly internal budget reports distributes to members of the team. The Public Administrative Analyst is also responsible for the maintenance of the project website. The Public Administrative Analyst is responsible for the organization and conduct of regular project meetings and seminars, including a large annual Symposium, quarterly investigator meetings, attendance relevant projects, and federal workshops.

Incumbent is a team member and provides coordination and administrative support to research study team. Oversees the daily operation of the research study. Adjusts daily assignments and job responsibilities of research team to meet deadlines. Develop training materials/protocols related to research study. Demonstrate initiative in problem identification and resolution while soliciting and facilitating research team involvement. Perform projects and data management duties, as assigned. Track study protocols and maintain contact with research sites. Proactively manage all files and tracking of subjects including screening subjects for eligibility, obtaining proper consent, recruiting, and retaining study participants. Serve as the main contact person for research participants; preparing and sending necessary information, confirmation letters, telephone participants to remind them of appointments, provide directions, and information about the study and related resources. Refer participants to Principal Investigator/Public Administrative Analyst/Prin Supervisor, as required. Conduct participant interviews. Organize and track all information and data for the study. Prepare and analyze data for submission as required by institutional Human Subject Board and funding agencies. Utilizing the Internet and other resources, compile information and prepare reports. Perform administrative duties, as requested. Develop and implement other projects and duties as requested. Analyze research data and prepare reports/manuscripts as needed.


Required- Demonstrated strong writing skills. Demonstrated ability to develop long-range strategic planning and operationalize according to grant mandates. Analytical skills to analyze information, practices and procedures, formulate logical and objective conclusions, and make recommendations for effective solutions. Excellent interpersonal, oral, and written communication skills; ability to effectively and clearly communicate research goals, participant's obligations, benefits and limits to study participation in terms understood by participants; ability to discuss sensitive health and emotional matters; and ability to communicate effectively with medical, nursing and administrative personnel and regulatory.

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