Purchasing Admin Assistant 9/14/2016
East Aurora, NY
JOB DESCRIPTIONAPPLY Superior Group is seeking a Purchasing Admin Assistant for an international aircraft components supplier located in East Aurora, NY.
The Purchasing Administrative Assistant must support all of his/her commodity leads with applicable documentation. Documentation must be completed in line with the appropriate government regulations and Moog procedures.
The individual must have a thorough knowledge of purchasing systems and procedures to insure a smooth transition from requisition to receipt. The individual must be able to coordinate many different tasks, yet retain a professional approach to servicing commodity leads.
The individual must be able to function with little supervision and be capable of solving the day to day type of purchasing support problems.
This position reports to Commodity Manager – supporting Commodity Leads and is responsible for:
Supporting ensuring adherence to the Request for Quote (RFQ) / Long Term Agreement gated process. Gathering supporting information required information in support of all aspects of the overall process. Maintaining central files (hard copy and digital copies) throughout the lifecycle of the gated process.
Maintain the central files for (hard copy and digital copies) of PIAs, Reps and Certs, Trade Compliance, and ITAR documentation – making sure all information is current and accurate. Ensure appropriate documentation is in place prior to submitting RFQs to suppliers
Supporting the RFQ process by gathering all data required to support RFQs. This may include information gathered from MBS, drawings, technical specifications, as well as other sources. Submitting RFQ documents to suppliers in a secure format.
Support data entry ensuring that LTAs are correctly loaded into the data management system. Support PCAS data entry as required. Assemble and maintain purchase order summaries for internal approval
Other administrative tasks supporting the overall RFQ/LTA process may be required including Purchase Order updates, Change Notices, maintain Blanket Purchase Orders, Commodity Code Changes, and Supplier Document Approval Requests.
Required Skills / Qualifications:
- Microsoft Office experience
- Experience/interest in purchasing
- Associates Degree required
Preferred Skills / Qualifications:
- Highly organized and detail oriented
- Bachelors Degree preferred
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