Purchasing Manager

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POST DATE 9/11/2016
END DATE 10/11/2016

The Grove Resort & Spa Orlando, FL

Company
The Grove Resort & Spa
Job Classification
Full Time
Company Ref #
hc.31BA4C16119BDFFC
AJE Ref #
576140984
Location
Orlando, FL
Experience
Mid-Career (2 - 15 years)
Job Type
Regular

JOB DESCRIPTION

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Position is available 9/16/16. BASIC FUNCTION: To plan, organize, direct and control all purchasing functions of the hotel to ensure that the highest quality product is purchased at the best possible price while adhering to corporate policies and scheduling demands. Position is available 9/16/16. QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE Must have 5 years of related experience in similar environment. Requires knowledge of the principles and practices within the purchasing & receiving area. Ability to make quick decisions in high stress situations. Excellent customer service and communication skills. Pleasant and positive personality. Well organized. Ability to listen effectively, speaks, read and write English clearly to ascertain and document important information. Ability to follow written and or verbal instructions. Additional language ability preferred. ESSENTIAL FUNCTIONS Communicates with Director F&B, Executive Chef and sous chefs and orders all F&B products according to hotel needs and specifications. Forecasts operational needs and schedules deliveries of all food and beverage items. Monitors the grades and quality of products received to ensure that they meet the hotel's established standards. Determines the food and beverage requirements for all catering menus, and orders according to guarantee of the menus. Participates in all hotel meetings including weekly staff, F&B, and daily menu meeting. Supervises purchasing staff, including interviewing prospective employees for the purchasing department, training, coaching, counseling and discipline, to ensure the smooth operation of all aspects of the purchasing department, such as ordering, receiving, issuing and storing. Obtains bids from vendors, using the telephone and FAX machines, according to the specifications set by the department heads. Determines the best possible price for the desired items, and places orders for all non-food items. Schedules deliveries of non-food items to meet the operational needs outlined by the department heads. Maintains regional and corporate purchasing programs and arrangements. Ensures adherence to all corporate purchasing policies and procedures such as requisition process. Personally checks and ensures appropriate levels of inventories are maintained to minimize waste and maximize ratio turnover. Participate and oversee month end inventory of items in the stock room. Make sure all employees have a succession plan and opportunity for growth. Participate in all property recognition programs. Develop a recognition program to ensure employees who go above and beyond are recognized. Encourage and model a professional and Bee the Difference attitude at all times. Maintain an efficient system of communication with other departments. Make sure all employees have a succession plan and opportunity for growth. Provide a fair, consistent and positive work environment for employees. Encourage and model a professional and Bee the Difference attitude at all times. Represent your department at all meetings, including pre-cons, conference reviews and department head meetings. Develop business plan to ensure overall operation, growth and long range profitability are achieved. Develop and implement incentive programs to ensure maximum revenue. Develop and implement job descriptions for all positions supervising. Develop and implement STOs (Skills Training Outlines) for all positions supervising. Develop and implement department orientation program. Participate in all property recognition programs. Develop budget and monitor profit & loss statement with management, assuring profit goals are met. Forecast revenue, monitor payroll and expenses on a weekly, monthly and quarterly basis. Take appropriate action to effectively manage profitability. Develop a recognition program to ensure employees who go above and beyond are recognized. Address all payroll issues on a timely basis. Respond to all employee requests within 48 hours.