Records Management Coordinator
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POST DATE 9/19/2016
END DATE 10/17/2016
Veteran Solutions, Inc.
JOB DESCRIPTIONJob Description:
FEDERAL RECORDS MANAGEMENT COORDINATOR (PART-TIME)EXECUTIVE OFFICE OF THE PRESIDENT (EOP)The Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Information Officer (OCIO) supports the records management activities of the EOP components. The OCIO performs numerous records management tasks and projects on behalf of and in conjunction with EOP components bound by the Federal Records Act (FRA). Additionally, the OCIO ensures the proper preservation and maintenance of records created by components subject to the Presidential Records Act (PRA). Finally, the OCIO plans and executes the orderly transfers of PRA records to the National Archives and Records Administration (NARA) prior to and during Presidential Transitions.SECURITY REQUIREMENT: Top SecretLOCATION: Washington D.C.COMPENSATION: $21.64 per hourTRAVEL: No Travel required for this positon.DUTIES: Provide personnel services to properly administer and manage the collection and archival of Federal records in support of the Office of Administration, Office of the Chief Information Officer, Federal Records Management (FRM) Directorate. Operational Support: Advise staff on hard copy records throughout the records storage and disposition process, as defined by the FRM Act, the National Archives Records Administration (NARA) General Records Schedules, and the NARA approved component Records Schedule (record / non-record considerations; supplies: boxes, file folders, etc; inventory / box list creation; final disposition approval instructions). Maintain the centralized database housing location and status of the record inventory at FRM's New Executive Office Building (NEOB) Processing Center and NARA's storage facility. Construct component generated NARA forms (SF 135, OF 11, SF 258); Assemble Inventory/Box List Creation of new accession. Ensure NARA forms are signed by records Director so that records may be transferred to the Washington National Records Center (WNRC); Retrieve records from WNRC storage facility and ensure they are properly returned to storage. Follow Standard Operating Procedures (SOP) while handling requests for new accession; provide basic record training to new contractors and Component Customers. Update electronic databases of inventories; assist in Organization changes, Mission changes, and new technology inclusions of NARA; respond to email from Customers concerning record management and process reviewing box list(s) to ensure that they mirror contents of the accession(s). Type file folder labels and box lists; fill out requisition forms and other forms pertaining to retrieving and retiring accessions; scan PDF's of box lists. Perform accurate data entry in STARR (Access database) and Excel spreadsheets; assist with customer-requested searches.QUALIFICATIONS: Customer Service - Responds promptly to customer needs and requests for service and assistance. Oral Communication - Speaks clearly and persuasively in both positive and negative situations; responds well to questions. Written Communication - Writes clearly and informatively; able to read and interpret written information. To perform successfully in this position, an individual must also demonstrate the following competencies: Skilled in records management procedures and practices, electronic records and archival processes, clerical office procedures, and databases maintenance. Experience in data entry into a SQL database with a web front end. Proficient computer skills, including Microsoft Outlook, Word, Access and Excel, and Adobe Acrobat. Able to use copiers, fax machines and scanners. Disciplined in following the SOP, which provide step-by-step instructions on the Federal records collection/storage process. Strong and analytical and conceptual thinking skills. Self-motivated, able to work effectively independently, as well as with others. High comfort level in delivering existing training modules. Able to analyze information in documents to verify whether they are of temporary or permanent nature and to classify them accordingly with correct disposition numbers. Education Minimum of two years of experience within records management, or any equivalent combination of education, experience, and training. Candidates must be able to pass a full-field FBI background investigation and other background investigations as deemed appropriate. Personnel may be required to pass a drug test and be subject to random drug testing. Physical Demands: Candidates for this position must be capable of performing various physical demands that may be required to successfully perform the essential functions of the job. The employee is occasionally required to stand; walk; sit; use hands to finger or handle tools; reach with hands and arms; climb stairs; balance; stoop, kneel, or crouch; and talk or hear. The employee must be able to occasionally lift and/or move up to 40 pounds. Required vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Employees must maintain neat appearance, and dress appropriately for a professional office environment (business attire).
Veteran Solutions, Inc. (VSI) is a privately owned small business providing government and industry clients with exceptional professional services within an array of fields including Intelligence, Security, Administrative and Management services, Secure Facility Construction as well as others. Come join our team as we grow our company and be part of our success.