SENIOR ADMINISTRATIVE ASSISTANT / 40 HOUR / DAY / BWH - DIV. OF PULMONARY & CRITICAL CARE

Responsibilities

GENERAL SUMMARY

Brigham and Womens Hospital is dedicated to:

Serving the needs of our local and global community

Providing the highest quality health care to patients and their families

Expanding the boundaries of medicine through research

Educating the next generation of health care professional

Every employee plays an important role in providing a positive impact on the organization and the people we serve. Your work will be distinguished by demonstrating respect and dignity in all interactions with patients, families and colleagues, excellence in customer service and job performance.

All employees are expected to embrace this commitment and demonstrate behavioral competencies in the following areas:

People: Focus on serving the community through collaboration and respect

Self Management: Accountability, professionalism and commitment to growth and development

Organization: A commitment to quality, service and exceptional performance

Meeting these expectations is key to the success of your department and the organization.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Management of Division Chief calendar

Phone coverage for Division Chief and other staff, as required

Arrange travel for Division Chief

Process reimbursements for Division Chief and other staff as required

Point of contact for Division lists

Arrange meetings, conferences, symposia and other events for the Division Chief and Division, including Division of Medical Communications

Point person for several projects working closely with the Division Administrator; educational accolades for the Department of Medicine, faculty self evaluations, conflict of interest activity

Webmaster for Pulmonary and Division of Medical Communications websites

Assist Division Chief and Research Administrator with grant applications, as requested

Requirements

QUALIFICATIONS

Level of education required:

- Minimum of a high school diploma or GED.

Work experience required:

- Minimum three years medical office or administrative support experience required.

- Some additional training in office systems or other post high school education

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED

Work requires a high degree of intelligence, maturity, poise, sensitivity and discretion.

Incumbent must be able to work under pressure to meet deadlines, and must be able to handle multiple priorities and tasks.

Strong communication skills, both verbal and written, and knowledge of medical terminology.

Proficient in website development; positions requires a the savvy individual

Proficiency in office computer skills (word processing, scheduling programs, e-mail systems, excel, Powerpoint, etc.) and ability to learn new programs as needed.

Excellent interpersonal skills and ability to interact with wide spectrum of people.

Ability to work independently and exercise judgment in setting priorities.

Excellent organizational skills.

Shift

Day Shift

EEO Statement

An EEO, AA, VEVRAA Employer