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SR. GRANT ADMINISTRATOR / 40 HOURS / DAY / BWH - MEDICINE

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POST DATE 9/3/2016
END DATE 12/17/2016

Brigham & Women's Hospital(BWH) Boston, MA

Company
Brigham & Women's Hospital(BWH)
Job Classification
Full Time
Company Ref #
3024280
Location
Boston, MA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree
AJE Ref #
576083132

JOB DESCRIPTION

GENERAL SUMMARY/OVERVIEW STATEMENT:

Reporting to and working closely with the Division Administrator, is responsible for research administration and grant management activities, personnel, and facilities management for the Division of Gastroenterology, Hepatology & Endoscopy. Currently, the Division has ~106 active funds totaling ~$21 million in direct costs annually, a staff of 55 faculty members, 33 fellows, 4 lab managers, 12 lab personnel.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Assumes primary responsibility for preparing and submitting competing research proposals and non-competing renewals of all current grants.
Responsible for establishing and maintaining a computerized financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.
Responsible for maintaining the solvency of all funds within the Division. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on a thorough understanding of study requirements and funding agencys regulations.
Works with Division Administrator to provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.
Responsible for maintaining other support data for all professional staff members. Creates and maintains spreadsheets on each staff member detailing annual salary support sources. Oversees preparation of other support pages by secretary as part of the NIH grant application process. Assists Division Administrator in certifying quarterly Time and Effort reports.
Prepares detailed budgets and justifications for grant applications. Works closely with Division Administrator, Lab Managers and Principal Investigators (PIs) to identify all potential costs associated with a proposal.
Serves as liaison to NIH and other sponsoring agencies with regard to fiscal and/or administrative concerns. Prepares data for submission to same.
Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. The Senior Grant Administrator will serve as the liaison between internal and external groups to manage programs and funds.
Provides consultation to PI and Program Manager on the development of grant proposals and budgets in addition to program financial activity. Ensures that all grant applications (new and renewal) are accurately completed and submitted in a timely fashion.
Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.
Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects. Monitors status of Institutional Review Board (IRB) approval for pending and ongoing studies, works with Investigators to submit new applications, annual reviews and notifications of changes to study design and methods.
Oversees preparation of all personnel changes through PeopleSoft system as well as timekeeping using KRONOS. Notifies supervisors of annual performance evaluation deadlines and ensures appropriate paperwork is completed.
Performs numerous personnel-related tasks including writing job descriptions, discussions with Human Resources to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and advised supervisors with regard to personnel policies and procedures.
Interacts extensively with Division Administrator and other staff to assess administrative and financial needs of Division. Assists with revision of policies and procedures to meet changing needs of Division.
Performs other duties as assigned or requested.

QUALIFICATIONS:

Bachelors or advanced degree and 3-5 years of related experience, experience with NIH grant requirements strongly preferred.
Certified Research Administrator (CRA) designation preferred.
Minimum of two - three years of supervisory experience strongly preferred.

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

Strong foundational understanding of research administration, including pre- and post-award administration.
Financial, accounting, and Excel skills required, experience using other accounting or financial software helpful.
Must possess excellent judgment and an ability to maintain confidentiality.
Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
Additional requirements include enthusiasm for working in a fast-paced, results-driven environment, exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.

WORKING CONDITIONS:

Normal office environment.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Brigham and Womens Hospital I CARE Standards

The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C.I will Communicate my commitment to high quality performance
A.I will Appear and act as a professional
R.I will Respect all individuals
E.I will Extend myself