STAFF ASSISTANT II

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POST DATE 8/21/2016
END DATE 10/12/2016

Massachusetts General Hospital(MGH) Boston, MA

Company
Massachusetts General Hospital(MGH)
Job Classification
Full Time
Company Ref #
3021620
AJE Ref #
575950105
Location
Boston, MA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
High School Diploma or GED

JOB DESCRIPTION

APPLY
Under general supervision, coordinates all operational, administrative and secretarial aspects of an office. Requires discretion and judgment to organize priorities and complete tasks. Reports to the department Administrative Manager and/or Unit Operations Manager. Will manage patient scheduling for interventional procedures and associated imaging in collaboration with physicians to include all aspects of anesthesia scheduling.

May include duties and responsibilities of the Clerk, Office Assistant and Administrative Staff Assistant, Level I.
Maintains the Interventional Radiology Schedule. Duties include: Scheduling, rescheduling, and cancelling all procedures in Interventional Radiology through RadRev, Epic, CentricityRIS and HI-IQ. Understands and coordinates all procedures in accordance with the departments scheduling template.
Manage procedure slots in ROE where applicable.
Maintains the RadRev work-queue ensuring that all procedures are scheduled in a timely manner.
Schedule and coordinate Interventional Anesthesia cases.
Update the HI-IQ electronic board as necessary, working with the Technical Supervisor and Nursing supervisors to run the day where applicable.
Duties may also include working with the resource team and facilitating the process of putting Inpatients on-call.

* Facilitate communication within department as it pertains to phone calls, messages, pages and triage of information to specific staff members/clinicians, and enhancing communication throughout the division.

* Coordinates, types, proofreads and edits letters, memos, meeting minutes, reports, manuscripts, and correspondence at the highest level of proficiency.

Act as an administrative liaison to referring department administrators and clinicians with the highest level of customer service.
Establishes and maintains office systems (i.e. filing systems).
Troubleshoots routine/non-routine problems and takes measures to correct/handle issues.
Reviews mail, answers when appropriate, and/or forwards to appropriate persons.
Performs general clerical duties including photocopying, faxing, and filing.
Assists with the orientation and training of new staff.
Maintain administrative duties in primary interventional area with flexibility to cover for other Staff Assistants within Interventional Radiology.
Typing 55 to 65 WPM required.
Word Processing skills required.
Knowledge of spreadsheets and database systems.
Knowledge of computer based software programs: Microsoft applications, CAS/LMR, Epic, RadRev, ROE, Hi-IQ, CentricityRIS, OpenTempo
Good command of English language.
Ability to work independently.
Ability to prioritize work.
Ability to multi-task



Minimum requirement:
High school diploma, GED or equivalent

Preferred:
Certificate: Secretarial Science or equivalent/Secretarial Cert.

Some college or Associates Degree

Required: 2-4 Years of secretarial experience


Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.