Sales Administrator

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POST DATE 8/14/2016
END DATE 11/6/2016

Toshiba America Business Solutions East Syracuse, NY

East Syracuse, NY
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Toshiba America Business Solutions, a leader in digital technology, is seeking a Sales-Office Administrator supporting the Syracuse marketplace reporting to the Syracuse office.

Overview: Toshiba America Business Solutions\' Sales Administrators support and process the sales of all equipment and service transactions working cohesively with our sales teams. Sales Administrators have direct responsibility for collecting, processing, reviewing and ensuring accuracy for all details of an order; pricing, fees, and equipment item numbers, checking numbers, lease rates, legal name, Fed ID number, service pricing, connectivity, returns, item numbers, and commission claim forms.

Additional Responsibilities:

* Entry into Docuware: scanning, annotation and data entry

* Track/monitor the progression of the sales order

* Review pre and post sales order for missing information and documents and collect them to complete the process order

* Identify missing documents in the post order sales packet and collect them from the customer/ Sales Rep

* Proactively work with delivery and install team to ascertain weekly client deliveries and monitor Back Order Lists

* Responsible to make any changes to sales order up until install point

* Additional duties as assigned

Reporting: Responsible to enter, retrieve and manipulate data for specific reports distribute by assigned deadlines.

* Customer Billing Report

* Operations Report/Service Deviation Report

* Segment Report, OVS and MIF Reports

* Sales Logs and Stack Rank reporting

* Fleet Management (FM) Reports for data retrieval such as average monthly volume, all equipment on Client's network (printers and competitive equipment, supply usage, etc.) (phased in).

* Proactively manage/pull account data for ABC accounts (out of territory accounts) for Sales Reps.

* Additional reports as requested

Client and Sales Initiatives:

* Provide lease and credit approvals

* Provide buy-outs of old equipment

* Work with and support order entry team at month end with billing and commission processing

* Process and validate lease rebates monthly

* Manage MPS move/add/changed forms and entry into Docuware

* Facilitate equipment returns & track (Buffalo & Syracuse are handled by Rochester).

* Demo tracking in Oracle & ensure closure into sales order or demo termination.

* Work closely with sales team and other functional areas to deliver customer excellence.

* Up-to-date communication with the Sale Rep for all client interactions

* Additional duties as assigned


* High School Diploma, bachelor's degree preferred

* 3-5 years inside sales support experience

* Computer literacy in PC programs including Word, strong Excel experience, including pivot tables and logic based operations, Power Point and Oracle experience a plus

* Result driven & detailed oriented, strong follow through, excellent organizational and time management skills, proven ability to multi-task.

* Strong analytical and problem solving skills in addition to the ability to process large volumes of time sensitive work

* Self-motivated, demonstrate business judgment, professional etiquette, and problem-solving skills. The ability to handle multiple and changing priorities.

* Problem solving skills and the ability to think creatively when faced with obstacles or opposition.

* Ability to successfully work autonomously while demonstrating excellent time management.

* Strong customer service skills, resolve problems and discrepancies in a professional manner build relationships and the ability to work well under pressure and deadlines.

Compensation and Benefits: Competitive compensation, comprehensive benefit package which includes medical, dental, vision, vacation, 401(k) and more

Toshiba Business Solutions, Inc. is an equal opportunity/affirmative action employer. \\"M/F/D/V - EOE\\".


Founded in 1999 and headquartered in Irvine, California, Toshiba America Business Solutions (TABS) is all about helping people manage communications from paper to electronic to digital.

We bring innovative, real-world solutions to our customers' content needs and help them cut costs, secure information, and reduce their environmental footprint. Our products and underlying technology consistently win awards from prestigious industry and consumer organizations and our guarantee is unmatched in the industry.

TABS is an independent operating company of Toshiba Corporation, a technological global leader with annual revenues exceeding $62 billion in annual sales.

Company Size:
1,001-5,000 Employees
Social Media:
9740 Irvine Boulevard
Irvine, CA 92691

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