Sales Administrator

Power Magnetics, a division of L-3 Communications located in Gardena, CA, manufactures and markets customized power transformers and QPL transformers for the navy Mil-T-15108 60 Hz, Mil-T-17221 400 Hz and Marine duty transformers and commercial environments. Power Magnetics offers a commitment to work/life balance along with a competitive salary and comprehensive benefit packages that includes a 9/80 work week schedule, tuition reimbursement, employee assistance program, Employee Stock Purchase plan, health and dental plan, 401K, December holiday shutdown, and other benefits.

For additional information please visit www.powerparagon.com

Power Magnetics is an Equal Opportunity/Affirmative Action Employer. M/F/D/V

SUMMARY
The Sales Administrator will perform important functions of sales and contracts administration, the preparation of estimates and cost proposals. Assist with contractual activities between Power Magnetics and other parties. Assist with budget preparations, cost proposal development and management. Conduct project level task order cost development, management, tracking and oversight of the sales department. Assist and support the sales management team in the acquisition and maintenance of contracts. Support all internal customers and departments by establishing the sales orders in the system, communicating operational information and resolving all contractual issues. Responsible for export compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
-Review customer requests for quote. -Prepare cost estimate packages that are statistically correct and can be supported through historical, empirical data and/or estimating theory. -Generate reliable cost estimates that accurately reflect the cost and customer requirements. -Organize data and estimates from various functional areas into cohesive, auditable and consistent cost packages. -Prepare information for audits and negotiations. -Log in and create original document file and gather operational information for system input. -Prepare finalized documents for execution, loading into the system, create permanent contract file and announcement to the company. -Place outbound calls to initiate contact with existing customers for contract prospects. -Build relationships through resolving operational issues. -Prepare and distribute customer claims, quality compliance and other sales-operational activity reports as required. -Establish and maintain lines of communication with customers to gather and clarify operation information regarding the ever-evolving issues that affect the business cycle. -The incumbent advises the in-house and field Sales staff on all matters pertaining to the proper form and content when establishing a contractual relationship. -Responsible for training designated individuals with roles in the contracting process as to ethics, regulations and company policies and procedures related to contracting actions. -Responsibilities include Sales Order Management and to act as the secondary contact person within Sales for contracting. -Prepare, review and approve contractual documents. -Maintain contract files, including updating databases and spreadsheets with current contract information. -Channel appropriate contract and modification information to accounting and project management including funding and contract value information. -Participate in meetings as necessary with customers and technical personnel in all matters pertaining to contracts and related issues. -Serve as the central repository of all active and completed contracts within Sales. -Maintain electronic and hardcopy proposal files.

Requirements:
EDUCATION and/or EXPERIENCE
-Bachelor's degree preferred. -3 - 5 years experience with contracts and pricing. -Excel - 5 years experience including ability to create detailed spreadsheets for proposals, budgets an