Sales Coordinator

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POST DATE 9/10/2016
END DATE 10/10/2016

The Westin San Diego San Diego, CA

The Westin San Diego
Job Classification
Full Time
Company Ref #
San Diego, CA
Entry Level (0 - 2 years)
Job Type
AJE Ref #


BASIC PURPOSE: Provides the department with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. ESSENTIAL FUNCTIONS: Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail both interoffice and outside of the hotel. Routes mail, faxes and other printed matter Types and prepares numerical/financial reports, as directed. Prepares correspondence on behalf of management staff. Enters data into the departments' information system, as required. Duplicates, copies and distributes and mails materials for the department/office Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner Uses the property's email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s) Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner Appropriate business use of telephone and voice mail system. Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate SUPPORTIVE FUNCTIONS: In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. Maintenance of filing system in accordance with the Record Retention policy. Preparation of special reports or projects, as requested. Attend all required meetings Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate. Maintain a professional and friendly relationship with other departments, team members and guests. Maintains work area in a neat and orderly fashion Other duties as assigned by management