Sales and Catering Assistant

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POST DATE 9/4/2016
END DATE 11/4/2016

The Westchester Country Club Rye, NY

Rye, NY
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


The Westchester Country Club, built in 1922 became a private Club in 1929. We are currently a Platinum Club and ranked 12th in the country out of 4000 private country Clubs, and renowned for our Culinary Program, Championship Golf and extensive Sports and Social Facilities . It is a sportsman paradise with two 18-hole Golf courses and a 9 hole Executive course, with 75 Hotel rooms, Luxury Suites, and 52 Luxury Apartments, several fine dining outlets and an extensive Banquet operation, including a beautiful Beach Club, state of the art Squash and Tennis facilities, home of the world renowned PGA Classic for over 40 years and hosting the Senior Players Championship in 2011 and LPGA in 2015. Our Club is the recipient of the Distinguished Emerald Award for providing a level of Member experience attained by only the finest clubs in the world. Westchester Country Club is conveniently located 30 miles Northeast of New York City and a preferred employer in the Metropolitan area sports and hospitality industry! Please consider joining our diverse and talented team today! POSITION OBJECTIVES: The Sales and Catering Assistant will be responsible for: Handling all special event and dining reservations in the most professional and cordial manner. Design and set-up special event and Holiday buffet décor Assisting Sales and Catering Director and Managers with catering accommodations, billing, copying and filing. Communicating information throughout Club to members and internal departments. Ensuring that all arrangements meet guest satisfaction. Administering, Processing and coordinating all administrative tasks involved with the Catering, Sales and Banquet operation in the most expedient and organized manner. Maintaining a concise and efficient filing, retrieval and trace system. KEY COMPETENCIES: Clear Speech Good listener Accurate input Outgoing and friendly Communication and coordination Developing relationships Computer savvy Analyzing information Decision making Motivation Service excellence Quality/Improvement POSITION SUMMARY: ESSENTIAL FUNCTIONS AND RESPONSIBILITIES This position is responsible for: Answering all telephone inquiries in a pleasant, courteous and professional manner and ensuring that all pertinent information is noted accurately. Assisting and handling all administrative needs Taking reservations and coordinating the collection of data in an professional and efficient manner Preparing all written communications, memorandums, BEOs, Contracts, sales letters, cover letters, thank you letters, mailings, menus, and collateral. Daily creation and distribution of guarantee sheets, memos, reader boards Maintaining par stocks of printed menus, sales collateral and complete sales kits at all times Printing and assembling table menus, place cards and tent cards as needed Communicating last minute changes (additions, cancelations) in a timely fashion to all required parties Entering data in Expert Reservation and Accounting system and ensure accuracy of information entered Faxing and emailing all necessary correspondence Attending meetings as needed and taking appropriate minutes Making room reservations and managing the delivery of amenities as needed Processing purchase orders and special requests Maintaining offices in an orderly and guest ready manner at all times Performing all duties with attention to detail and accuracy Westchester Country Club is an Equal Employment Opportunity Employer and encourages all qualified individuals to apply.