Secretary III

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POST DATE 9/14/2016
END DATE 11/3/2016

M & T Bank Amherst, NY

M & T Bank
Amherst, NY
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


Title: Secretary III

Basic Function:

Responsible for performing high-level administrative/project oriented assignments for departmental executives, relieving management of day-to-day operations, and ensuring smooth functioning of department. May supervise or coordinate day-to-day activities of clerical/secretarial staff.


Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to departmental executives.

Administer programs, projects, and assignments specific to department.

Prepare correspondence, reports, and data tables of an advanced nature.

Compose memos and other types of correspondence for departmental executives.

Perform project-oriented assignments for department to include researching data, compiling information, and prepare formal results on results and recommendations.

Receive and screen visitors and phone calls, resolve issues as appropriate or relay messages / notify manager.

Prepare and maintain budget for department.

Compile data into submission format for executive, monitor budget and report variances to executive.

Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc.

Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.

Schedule appointments and maintain calendar for managers.

Coordinates all travel arrangements and prepare business itineraries.

Serve as liaison between senior management and Bank personnel, respond to questions and/or issues on organizational and departmental matters.

Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department.

May supervise or coordinate the workload for clerical/secretarial staff, planning and organizing daily workflow, as well as performance appraisals input, hiring and termination.

Incumbent works under general supervision.

Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department.

Contacts are generally both internal and external.

Minimum Qualifications:

Bachelors degree, or in lieu of a degree a minimum of four (4) years work experience

A minimum of four years' progressive secretarial/administrative experience.

Excellent word processing skills.

Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.

Strong administrative/project ability.

Ability to use independent judgment, discretion and maintain confidentiality.

Detail oriented.

Ability to communicate effectively and professionally with all levels of personnel.

Ideal Qualifications Preferred:

A minimum of two to three years demonstrated work leadership experience.

Strong knowledge of Bank's organization, policies and procedures.

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer. M&T Bank Corporation does not sponsor individuals for the purpose of obtaining H-1 Visas. M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.