Senior Administrative Assistant
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POST DATE 8/16/2016
END DATE 10/25/2016
Executive Assistant to the President for the Respiratory and Latin American Business Units. As such, this role oversees all administrative needs of not only the President of these units, but also of senior staff, including the VP of Finance, Sr. Director of Sales (Latin America) and Director of Sales (Respiratory), Director of Sales Operations and the Director of Marketing. This position will also coordinate closely with the Latin America Sales Administrator and Coordinator all RTP-based positions. The role will interface with remote teams in the US and Latin America, but primary responsibilities pertain to N. America.
The Corporate division is the central operating unit of the company setting strategy and policy and providing business development, finance, human resources, information technology, investor relations and legal support to the businesses. Company headquarters are located just outside of Philadelphia in Wayne, PA.
Maintain calendars and coordinate meetings, webinars, and conference calls. Prepare agendas, publish minutes, and prioritize schedules as necessary.
Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
Prepare, process, and complete expense reports for assigned staff through the expense reporting system.
Arrange domestic and international business travel , including necessary reservations. Schedule and make arrangements for meetings, in-house and offsite.
Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
Monitor deadlines and track progress toward task completion, communicating with management as appropriate.
Complete other duties as assigned.
EDUCATION / EXPERIENCE REQUIREMENTS:
Bachelor s degree or equivalent combination of education and experience with 5-7 years of administrative experience, with 3-5 years to have supported senior-level managers or executive staff.
High school diploma or equivalent.
SPECIALIZED SKILLS & OTHER REQUIREMENTS:.
Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
As this role has divided responsibilities between supporting the Respiratory (N. America) and Latin American business units, ability to speak Spanish is not an absolute requirement, but is preferred.
Excellent oral and written communication skills
Excellent organizational skills
High attention to detail
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Word Processing, PowerPoint presentations, spreadsheets, copying and transcription
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations.
Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar.
Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Supports everyone's efforts to succeed.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.
Adaptability - Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time.
Dependability - Follows instructions, responds to management direction.
Initiative - Volunteers readily; Takes independent actions and calculated risks; Asks for and offers help when needed.
Innovation - Generates suggestions for improving work.
Limited. May require travel for senior staff off-site meetings, regional / sales meetings, etc.
Teleflex is a global provider of specialty medical devices used for a range of procedures in critical care and surgery. We serve hospitals and clinicians in more than 130 countries with well known, trusted brands in vascular access, general and regional anesthesia, urology, respiratory care, cardiac care, and surgery. We also provide products and services for device manufacturers. Our products are designed to cost effectively provide clinical benefits and enable healthcare providers to improve outcomes and enhance patient and provider safety.
Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 262-439-1894.