Senior Administrative Assistant, San Francisco, CA
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POST DATE 8/27/2016
END DATE 11/22/2016
San Francisco, CA
JOB DESCRIPTIONJOB DESCRIPTION
Aon plc (NYSE:AON) is the leading global provider of risk management, insurance and reinsurance brokerage, and human resources solutions and outsourcing services. Through its more than 66,000 colleagues worldwide, Aon unites to empower results for clients in over 120 countries via innovative and effective risk and people solutions and through industry-leading global resources and technical expertise. Aon has been named repeatedly as the world's best broker, best insurance intermediary, best reinsurance intermediary, best captives manager, and best employee benefits consulting firm by multiple industry sources. Visit aon.com for more information on Aon and aon.com/manchesterunited to learn about Aon's global partnership with Manchester United.
We currently have an exciting career opportunity for a SENIOR ADMINISTRATIVE ASSISTANT in our SAN FRANCISCO, CA office. This position will support Aon s RADFORD CONSULTING GROUP.
Senior Administrative Assistant
The Administrative Assistant (AA) provides administrative support to a team of associates within a workgroup, practice area or client team. Support ranges from clerical and logistical matters to document production and the effective use of office applications. The Administrative Assistant will respond promptly, thoughtfully and effectively to changing work environments, changing priorities and new situations. Additionally, the Administrative Assistant will possess the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The Administrative Assistant is integral to the efficient workflow within the office environment. Aon s Business Code of Conduct, global policies and procedures, and applicable laws apply to all Aon officers, directors, and employees, ( colleagues ) throughout the world. Every colleague, regardless of position or role, is responsible for compliance with the Code, Aon s policies and procedures, and applicable laws. Colleagues must comply with Aon s expense, travel, and time entry policies and safeguard all firm assets from loss by theft, carelessness, misuse or waste.
Excellent customer service skills and exceptional attention to detail
Communicate effectively and professionally
Positive attitude while working with a group of divergent personalities in a demanding and deadline oriented environment.
Demonstrates strong organizational and management skills
Must be highly accurate with details while also multi-tasking
Models professional appearance and demeanor in a business casual environment
Demonstrates discretion on highly confidential matters
GENERAL RESPONSIBILITIES: Provides administrative support for six Associate Partners
Use Aon CWT Travel Account and the Get There travel booking tool to research travel options and book consultant travel
Prepare and submit expense reports
Enters travel and entertainment expenses into Aon system for reimbursement to employees; reconciles receipts with American Express wallet
Submits professional time for everyone in People Soft 9.0 in support of client billings
Help to schedule and coordinate larger meetings for Associate Partners including room reservations and food ordering/delivery if necessary.
Provide back-up assistance to other administrative assistants as applicable
Submit printing requests for client meetings and other needs as necessary; ensure accuracy
of printed materials before distribution
Maintain a flexible approach and attitude towards assisting others
Act as a key resource for the Associate Partner team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems
Self-directed prioritization of work and projects
Seeks additional responsibilities
This list is not all inclusive; other tasks may vary based on business need
Education and Work
High School Diploma or equivalent, Associates or Bachelor degree a plus
Minimum 6 years as Administrative Assistant
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.
All positions at Aon require an applicant who has accepted an offer to undergo a background check. The checks run are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Aon, you understand that you will be required to undergo a background check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Aon's employment policies. You will be notified during the hiring process which checks are required by the position.
Aon's professionals are unwavering in their client focus and integrity. We promote diversity, professional development, frugality and stewardship, applying a disciplined non-bureaucratic approach to help our clients realize their business potential. Drawing on our experienced team as a competitive advantage, Aon employees have the freedom to take risks, foster innovation, champion for change and replicate best practices.
For more information about Aon Corporation, visit our website at http://www.aon.com.
Aon is committed to a diverse workforce and an Equal Opportunity/Affirmative Action employer (Minorities/Women/Veterans/Disabled).
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time
JOB NUMBER: 2420191
CATEGORY: Business Services Group
LOCATION: United States, CA, San Francisco