Senior Executive Assistant

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POST DATE 8/30/2016
END DATE 10/18/2016

AT-Tech Chicago, IL

Company
AT-Tech
Job Classification
Full Time
Company Ref #
23169390.12191704
AJE Ref #
576021134
Location
Chicago, IL
Job Type
Regular
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

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Qualifications:
This position is subject to the provisions of the Service Contract Act (SCA) as referenced in the Subcontracting Agreement. If you have questions related to SCA support or compliance, please refer to the U.S. Department of Labor website at www.dol.gov. Education and Experience ? Bachelor's degree or equivalent experience ? 5-7+ years of direct work experience Knowledge and Skills ? Strong analytical skills ? Strong proficiency in MS Office Suite and demonstrated ability to learn new applications ? Possesses and applies strong internet navigation and research skills ? Strong written, oral and interpersonal communication skills ? Exhibits excellent judgment and highly professional etiquette ? Time management and organizational skills ? Possesses and applies extensive problem solving and decision making skills ? Service oriented and flexible to meet changing business needs

The key for this position is being proactive, calendar management, meeting materials management, following instructions. The position supports 1 Sr. Leader, and 3 - 4 leaders. The ability to multi-task is very important, the culture is very meeting heavy, and calendar management is an essential part of the position. The Sr. Leader is on system workgroups, the span of control for the Sr. Leader is at the local Bank level and the System level which supports all 12 Banks and the Board of Governors in DC. The Adm. Assistant needs to be a self-starter, attentive to details, comfortable with making decisions, and managing the Sr. Leader.Coordinates, conducts and documents advanced and/or complex analysis for an organizational unit. Work may include analyzing financial and/or operational data and making recommendations. Regularly utilizes problem solving, decision making and analytical skills to meet changing business needs. May also provide minimal administrative support as needed. The level of work is considered advanced and staff work under minimal supervision. This position has no direct reports. Principal Duties and Responsibilities Maintains, manipulates and analyzes spreadsheets and databases for department ? Provides analysis, findings and recommendations on moderate to complex analysis projects ? Identifies inaccuracies/ errors in data and makes recommendations to remedy errors. ? Coordinates small to medium projects on behalf of the department and/or participates in larger Department and/or District strategic projects ? May be responsible for the department's budgeting and reporting ? Leads control activities for assigned area; may act as liaison for audits and audit resolution activities ? Assists in planning and execution of conferences and meetings including: securing meeting space, developing invitations and communications with conference attendees, coordinating written materials, managing staff members involved with event and other related tasks ? May be responsible for maintaining the departments contracts and ongoing contract administration ? Provides work direction and training to junior staff as needed ? Conducts research projects for department utilizing the internet and other related resources ? Performs other duties as assigned Knowledge and Skills ? Strong analytical skills ? Strong proficiency in MS Office Suite and demonstrated ability to learn new applications ? Possesses and applies strong internet navigation and research skills ? Strong written, oral and interpersonal communication skills We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Job Experience:

Exhibits excellent judgment and highly professional etiquette ? Time management and organizational skills ? Possesses and applies extensive problem solving and decision making skills ? Service oriented and flexible to meet changing business needs