Senior Executive Assistant -
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POST DATE 8/14/2016
END DATE 11/3/2016
San Francisco, CA
JOB DESCRIPTIONHigh level organization skills
? Ability to use own initiative on how to help organize/manage schedules
? Strong client service and teamwork focus - positive 'can do' attitude.
? Stronger personality needed for role
? Coordination of travel, both domestic and international travel and corresponding itineraries
? Preparing expense reimbursements / invoices for payment in an accurate and timely manner
? Answering phone lines and attending to e-mails / mail correspondence & distribution
? Senior management itinerary coordination including maintaining calendar, schedules appointments, books rooms, arranges equipment (multiple meeting
? Coordinate office facilities - conference room usage, supplies, equipment issues (general operations of the office), server upkeep. (this role includes office management responsibilities) ? parking cards, building coordination and new employee equipment assistance.
? Typing memos/reports/prepares power point presentation, etc.
? Maintaining files and making photocopies / sending faxes
? Participates and manages special projects including event planning, as requested
? 10+ years of administrative experience in a large professional setting (looking for more senior level person)
? Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications with excellent typing skills
? Exceptional communication skills, problem solving, organizational and project management skills
? Abilities to exercise discretion and maintain confidentiality on all confidential matters
? Ability to deal with all levels of personnel and external parties (very high level parties will be going in and out of the office)
? Self-directed, attention to detail, and excellent follow-through skills
? Communicate information, knowledge and ideas with the team as relevant or appropriate
? Demonstrate a commitment to excellence and perform to the highest standards
? Take an active role in initiatives outside of own role
? Adheres strictly to compliance and operational risk controls in accordance with regulatory standards, policies and practices; reports control weaknesses, compliance breaches and operational loss events.
? Supports the Company's Diversity programs
? Uphold the highest level of integrity and act as a role model for all business values and business principles We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.