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Sr Administative Assistant

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POST DATE 9/16/2016
END DATE 10/14/2016

Cushman & Wakefield, Inc. Dallas, TX

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R10149-1528
Location
Dallas, TX
Job Type
Regular
AJE Ref #
576196318

JOB DESCRIPTION

Job Title

Sr Administative Assistant

Job Description Summary

Responsible to provide senior administrative support to a department, service line or local brokerage services department or specialized team. This position requires exceptional customer service and the ability to interact with a diverse group of internal and external customers at all levels of the organization. The majority of duties are administrative in nature with minimal focus on marketing/business development support.

Job Description



RESPONSIBILITIES:



May be responsible for one or more of the following:



* Provide senior administrative and office support to a department, service line or local brokerage services department or specialized team

* Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.

* Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.

* Sort, prepare, and deliver incoming/outgoing mail

* Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team

* Maintain confidential department records and office files in accordance with internal company procedures

* Proofread and correct spelling, grammatical, and layout errors

* Coordinate and assist with collecting, aggregating, and preparing data

* Update and maintain client database

* Answer and screen incoming telephone calls

* Coordinate travel and administer activities

* Provide backup coverage for Front Desk Administrator, when necessary

* Assist with development and implementation of policies and procedures impacting local office

* Work independently and together within a team on special non-recurring and ongoing projects

* Courteously greet visitors and other customers, determine their needs, and direct them to the appropriate person

* Work effectively with senior leadership

* Coach and mentor Administrative staff

* Code and submit office invoices to Accounting

* Perform special projects as required

* Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges

* Assist with updating eCommunity and/or electronic property listings



REQUIREMENTS



* High School Diploma or GED

* 3+ years of prior administrative office experience

* Or any similar combination of education and experience

* Proficiency with Microsoft Office Suite

* Excellent phone and organization skills

* Ability to set priorities, meet deadlines, and multitask

* Strong writing, editing, and proofreading skills

* Independent judgment is required to plan, prioritize, and organize a diversified workload and demonstrate leadership skills to support the entire office

* Proven record of providing both internal and external customer service

* Ability to handle sensitive information with discretion

* Excellent interpersonal skills and problem solving ability

* Excellent verbal and written communication skills

* Demonstrated ability to serve as professional role model to junior level office support staff

* at t e n d a n c e a nd p u n c tu a li t y



PHYSICAL REQUIREMENTS



* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.