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Sr. Administrative Analyst

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POST DATE 9/2/2016
END DATE 2/19/2017

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Job Title:
Sr. Administrative Analyst

UCLA Title:
Analyst, Administrative, Sr

Job No.:

Work Hours:
M-F, day shift

Work Location:

Job Type:


Minimum Salary:
$27.06 / $4708

Maximum Salary:
$53.50 / $9308

Layoff Referral Deadline:

Bargaining Unit:


Provide comprehensive analysis and manage all of the extramural grant fund functions for the assigned Department of Medicine Division. Represent Researcher Faculty interests in all pre and post award areas. Contact funding agencies to clarify and bring to complete resolution on any issues, questions or concerns of Researcher Faculty. Coordinate research activities, agency reports, special requests (i.e., re-budgeting; change of investigator effort) on behalf of Researcher Faculty. Compose, edit, and prepare written correspondence as requested by Research Faculty. Assist Research Faculty in implementation of new and ongoing activities of research administration including identification of problems and providing operational solutions. Assist Research Faculty in meeting timelines required by funding agencies. Provide Division Administrator with expertise and management to facilitate completion of research administration assignments. Manage the preparation of grant proposals and budgets. Manage grant application submission process. Serve as divisional representative in all divisional, departmental, and campus contract and grant funding meetings. Provide financial analysis and long-range planning for all awards, to include faculty salaries, staff salaries, and related expenses. Oversee operations of post-award activation and administration. Review and recommend new administrative organizational policies and procedures to improve awards administration and overdraft minimization. Develop systemized accounting operations for division. Provide pro-active management to maintain accurate financial functioning and avoid overdrafts on Division controlled funds. Oversee the prompt resolution of financial management issues within the Division.


Demonstrated skill in financial analysis, planning, preparation, and administration of a budget with multiple complex funding sources. Demonstrated experience in post-award research administration, including fund close-out. Skill in using various resources to research funding opportunities specific to individual investigators interests. Demonstrated ability in supervising employees, including selection, training, work review, evaluation, and discipline. Demonstrated experience in interpretation and hands-on application of accounting, budgetary, and auditing principles and practices in a University or non-profit environment. Working knowledge of University financial ledgers and payroll and accounting systems. Demonstrated skill in preparing short and long term budget projections and analyzing financial reports. Mathematical skills and experience sufficient to monitor expenses, analyze costs, prepare budget projections, identify discrepancies, and identify potential problems using spreadsheet programs. Working knowledge of University, NIH, and other major awarding agencies grants restrictions and requirements. Familiarity with UCLA transfer of fund online system. Knowledge of microcomputer systems and local area networks in order to enter and manipulate data on various computerized financial programs and downloads. Familiarity with Microsoft word processing and spreadsheet programs to include MS Word, Excel, and Access. Ability to initiate and implement novel solutions to various financial problems, including skill in organizing material, information, and resources in a systematic way to maximize efficiency and minimize duplication. General knowledge of University personnel, payroll, purchasing and travel procedures and policies. Ability to prepare computer-based analytical and administrative (ad-hoc) financial reports and correspondence, including cost management analysis to correlate resources with divisional programmatic needs in a clear, concise, and appropriate manner. Ability to work with minimal supervision and set priorities in order to meet varying demands and competing deadlines from a variety of individuals. Familiarity with human subject and animal subject and IRB policies and procedures. Demonstrated excellence in interpersonal skills to interact effectively with all levels of faculty, physicians, principal investigators, staff, fellows, and the public in a cooperative manner, including members of EFM, OCGA, general accounting, and funding agencies. Skill in organizing material, information, and resources in a systematic way to maximize efficiency and minimize duplication. Skill in maintaining confidentiality at the highest levels.

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