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Sr. Administrative Assistant

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POST DATE 9/8/2016
END DATE 1/4/2017

Shire Pharmaceutical Lexington, MA

Lexington, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Job Description
Provides senior level administrative support, which will often involve contact and exposure to highly confidential materials and information.

Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries. Coordinates and prepares outgoing mail, including express packages Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes. Contacts company employees at all organizational levels to gather information. Maintains electronic and paper filing systems. Coordinates with HR dept on candidate interviews, selection, references, temporary consultants. Provides travel, schedule and meeting coordination. Submits and ensures that expense reports are managed in a timely fashion.

Manage department calendars and schedules as requested. Coordinate travel plans as requested. Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support.

Ensures office equipment such as printers, copiers, and faxes remain in working order. Orders and maintains appropriate levels of office supplies. Coordinates with IT for all technical issues. Coordinates with Facilities on staff moves, new hires, or general repairs. Acts as back-up support to other Groups for Administrative staffing absences or work overflow. Participates in department projects and initiatives.

Creates and distributes meeting materials for projects and specific meetings. Formats and edits meeting materials and presentations as requested. Compiles and analyzes information and reports relevant to department projects

High school diploma/ equivalent; Bachelor s degree preferred
o 5-8 years of related experience
o Must have experience supporting senior level management in a complex global environment;

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We have best-in-class products available in more than 100 countries across core therapeutic areas including Hematology, Immunology, Neuroscience, Lysosomal Storage Disorders, Gastrointestinal / Internal Medicine / Endocrine and Hereditary Angioedema; a growing franchise in Oncology; and an emerging, innovative pipeline in Ophthalmics.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.

Shire is an equal opportunity employer. Shire evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law
EEO is the Law - Supplement
Pay Transparency Policy

Reasonable Accommodations
Shire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.