Lawrence Berkeley National Laboratory - Berkeley, CA
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Lawrence Berkeley National Laboratory is a world class research institution where scientists solve important problems related to nature's mysteries. The institution is located in the Berkeley Hills with a wonderful view of the San Francisco Bay and next to one of the greatest universities in the world.
The Earth Sciences Division has an exciting opportunity for someone who is a strong communicator; incredibly organized; a go-getter who actually gets things done effectively with a strong appreciation for due dates - timeliness is key with this position; is gracefully tenacious and confident; and approaches all tasks with enthusiasm (no job too small or beneath them and welcomes the key challenges of this position.) IF THIS IS YOU, READ FURTHER.
Reporting to the Division Strategic Initiative and Proposal Development Manager, the successful candidate will serve as the Sr. Administrator for the AmeriFlux Network Management Project and the Carbon Sciences component of the Climate and Carbon Sciences Program. This position will primarily focus on providing programmatic management in support of the Carbon Principal Investigators (PIs), including milestone gathering and tracking, budgetary development and forecasting, developing subcontracts and managing proposals and grant submissions while providing interpretation and guidance of proposal calls to the prospective PIs. As a work-lead for the Carbon Sciences Program administrative effort, you will team with the administrative members of the Climate & Carbon Sciences Program to ensure the clerical tasks are accomplished.
AmeriFlux Network Management Project Support:
- Assist with determining program requirements, estimating budget requirements, and facilitate timely development, implementation, and management of subcontracts.
- Interact with LBNL management, external customers (funding agencies) and vendors.
- Perform the functions of project accounting, project administration and various ad-hoc and standardized financial reporting (internal and external) for the Program Head, Division Management and funding agencies.
- Facilitate technical and scientific hiring and interface with personnel and HR issues
- Participate in program review meetings and committees.
- Partner with the ESD Web Developer in the creation and maintenance of the AmeriFlux website. Ensure that website is well-designed, up-to-date, and communicates new results, policies and procedures.
Carbon Sciences Programmatic Support:
- Serve as key administrative advisor to the senior management of the Carbon Program, proactively recommending solutions to complex issues and advising course of action; Proactively and independently organize and oversee the administrative process for the Carbon Science Program, including partnering with the administrative staff in the coordination of meetings, workshops, personnel activities, and other general clerical activities, including developing procedures and resources to meet administrative needs of the Program Head in consultation with your supervisor.
- Using specialized knowledge of concepts, practices, techniques, assist with developing accurate and advanced cost projections for planning a budget, tracking, spend plan development, and providing PIs with periodic budget reports, utilizing institutional systems (FMS, FBS, BRS, IRIS, etc.).
- Create concise and logical project reports as required. Report generation may require a synthesis of data from a variety of sources into a concise summary or conclusion for use by the PIs and/or submission to federal agencies.
- Review all Carbon Science calls for proposals (such as FOAs) and provide interpretation, guidance and assistance to the prospective PIs.
- Using tact and diplomacy ensure concise communications and understanding with a diverse staff at all levels.
- Partner with the Climate Sciences Sr. Administrator in the development and maintenance of the Program website. Ensure that website is well-designed, up-to-date, and communicates new results, policies and procedures.
- Minimum 3 years of administrative management
- Extensive experience in budgeting, cost analysis/forecasting in support of a scientific program
- Advanced administrative coordination experience including proposal/project administration
- Familiarity with policies, procedures, and practices in administrative areas of responsibility such as event coordination and document preparation and submission.
- Experience handling sensitive and confidential information with discretion.
- Editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity. Proofread and correct own work and submit high quality final documents.
- Proficiency with PC and Macintosh platforms and associated software including the ability to word process rapidly and accurately, e-mail, and create and maintain spreadsheets and computer graphics. Knowledge of Word, Excel, and PowerPoint is essential.
Note: This is a full-time career position.
We are able to provide a rich, competitive benefits package for you and your family that is the very best in higher education. In addition, there are many privileges and programs offered throughout the UC system, including work/life programs; disability management services; employee assistance programs; professional development and training opportunities; and access to educational, cultural and recreational facilities.
If you are looking for a challenge in an exciting, fast-paced (can be chaotic) environment we encourage you to apply.
Berkeley Lab is an Affirmative Action/Equal Opportunity Employer dedicated to the development of a diverse workforce. Effective January 1, 2011, all National Laboratory employees will be subject to a two year pay freeze. This position falls under this provision for Lawrence Berkeley National Labs fiscal years: 2012-2013 (October 1, 2011 - September 30, 2013).