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Sr. Subcontracts Administrator

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POST DATE 8/31/2016
END DATE 2/22/2017

Charles Stark Draper Laboratory Cambridge, MA

Cambridge, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


A Bachelors Degree in Business plus 5-8 years related experience in Subcontracts. (May be willing to accept similar experience) Special Qualifications: Working knowledge of FAR/DFAR. Requires negotiation and analytical skills. Written and oral communication skills and a thorough familiarity with Microsoft Office (in particular Word and Excel.)

Responsible for all aspects of Navy Strategic Programs Subcontracts which is in accordance with Draper and U.S. Government procurement policies and procedures. Must be able to interface with Government personnel Senior Draper Management and with outside Contractors. In addition to subcontracting experience the individual is expected to have knowledge of the programmatic implications of his/her activities. This individual should be able to perform his/her responsibilities with supervision and exercises judgment based on experience and knowledge. ESSENTIAL FUNCTIONS Must be able to identify with each of the Subcontractor's tasking activity as to how they relate to the Navy Programs over all goals and activities. After coordinating with Program Managers uses task descriptions and statement of work to prepare and submit request for quotations and proposals. Obtain proposals/quotations and perform price and/or cost analysis and ensures conformity with the RFP/RFQ requirements. Receive and coordinate technical evaluation from Program Manager. Identifies and resolves discrepancies between request for proposal and statement of work. Prepares pre-negotiation position based on technical evaluation DCAA audit historical data and cost analysis. Specifically works with Program Manager to establish needed tasks hours related to tasks and mile stones from statement of works; performs cost analysis by confirming rates with DCAA and adjusting proposal according; and using historical data from audit reports updates and maintains proper DCAR rates in an excel spreadsheet. Coordinates with the Special Program contracting officer to justify the proposed action of the CA and insures that the Draper position is included in the prime contract. Fact find the proposal with the Subcontractor and negotiate with the Subcontractor including cost/fee and terms and conditions and adjust contract as necessary. Using Microsoft office creates and maintains a record of negotiation for the purpose of documenting the negotiation process and providing a permanent record for the file. Ensure that all appropriate certifications and representations of subcontractor are received prior to awarding contract. Prepare subcontract routing packages to ensure that proper signature and authorization is obtained. Ensures that subcontractors comply with technical and financial requirements of subcontracts. Coordinates with the subcontractor and program management when there are problems and otherwise ensures that contractual deliverables are being met in a timely manner. Interacts with other Draper Departments (i.e. Technical Legal Accounting Property Contracts Receiving etc.) for subcontract completion award. Reviews contract terms and conditions addresses legal issues determines financial risk and advises Draper Program Management as it relates to subcontracts and utilizes the Draper Subcontract Terms and Conditions Guidelines document as a reference for Draper policy. Review invoices to determine compliance with subcontract and approves payment. Participates in development and revisions to Purchasing policies and procedures.

Draper is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, or protected veteran status. We understand the value of diversity and its impact on a high-performance culture.