Strategy and Analytics Administrative Associate

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POST DATE 8/12/2016
END DATE 10/10/2016

Stanford University Stanford, CA

Company
Stanford University
Job Classification
Full Time
Company Ref #
859651
AJE Ref #
575861796
Location
Stanford, CA
Job Type
Regular

JOB DESCRIPTION

APPLY
Stanford University

Strategy and Analytics Administrative Associate

Job Number: 72088

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With more than 4,500 faculty and researchers, each providing a unique mix of research, education, and patient care effort, organized in 28 different departments and 9 different institutes and centers, supported by more than 4,500 staff, occupying 1.6M square feet of academic space in more than 80 buildings, and collectively generating about $1.6B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.

The Dean's Office of the School of Medicine is seeking an administrative associate to support the work of the Office of Strategy & Analytics. You will help this dynamic team respond to the need for strategic and analytic insights across departments, centers, institutes, and other relevant entities to achieve the Stanford Medicine vision of leading the biomedical revolution in Precision Health in consultation with senior faculty and administration leadership.

Come make one of the best medical schools in the world even better.

Duties include:

Collaboratively manage the calendar of the Senior Director, Strategy & Analytics, including organizing team meetings/activities. Help with travel arrangements for the team in compliance with school policies and provide guidance to the leadership search team on how to plan compliant travel for department chair candidates.
Process and submit expenses for the Office of Strategy & Analytics team, including expenses related to leadership search activities. Create and track accounting codes as needed to ensure clear reporting of finances.
Serve as the team's designated lead for general maintenance, health and safety, and other facilities related issues. Work with appropriate representatives to resolve issues, and if that is not possible, escalate to the Senior Director for resolution as needed.
Help draft and share communications within the team, and potentially work with team members to support specific projects.
Work with team members to ensure web content is up to date.
Ensure the team has necessary supplies and equipment, including helping to set up equipment for new team members.
Work with the Senior Director, Strategy & Analytics, to respond or route questions/requests for the team from internal and external stakeholders.
Remind staff of time card deadlines; schedule periodic feedback sessions for team members; work with the Senior Director to manage the annual performance review process.
As needed, provide backup support for events being sponsored by the Dean's Office/Chief Strategy Office.

* - Other duties may also be assigned
DESIRED QUALIFICATIONS:

Familiarity with Stanford University and/or School of Medicine financial systems and policies.

Prior experience working with senior leaders and their administrative support team members.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

Job: Administration

Location: School of Medicine

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: http://apptrkr.com/859651

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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