Surplus Property Coordinator
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POST DATE 8/26/2016
END DATE 10/10/2016
University of Kentucky
JOB DESCRIPTIONJOB SUMMARY
Reporting to the Manager, Waste and Recycling Management, the Surplus Property Coordinator oversees the day-to-day University surplus property operations, including the warehouse and public and/or online auctions; ensures surplus functions, trucking efforts, and warehouse organization operate at maximum efficiency; maintains current public and online auction formats and methods; evaluates and recommends changes or preferred methods, as appropriate; oversees on-going implementation of programming (e.g.) online SWAP program for internal usage; external online auction system; and partnership with existing services; researches, develops, and recommends a surplus property tracking system and implementation plan; maintains and/or expands surplus webpage and listserv(s); oversees waste; e-waste; and other materials related to surplus; collaborates with the Office of the Treasurer (physical assets) to determine work flow of assets going to and from surplus;
identifies and authorizes best material diversion option(s); advises on strategies for reaching specific audience(s); ensures diversion options are in compliance with Kentucky Revised Statues, University Administrative Regulations, and Office of Treasurer Business Procedures; and promotes and establishes relationships with other surplus operations to improve organizational effectiveness. In addition, this position, models and promotes excellent customer service for internal and external clients and customers; develops effective means to track customer needs, delivers appropriate and timely responses, and monitors progress towards reaching goals and objectives; responds promptly to customer inquiries; obtains and evaluates all relevant information to address and resolve customer complaints in a timely manner; follows up on customer interactions; proactively and regularly initiates contact with clients and customers via telephone, electronically, or face-to-face; organizes workflow to meet customer timeframes; records details of actions taken and maintains records of customer interactions and transactions; prepares and distributes customer sales and activity reports; prepares expense documents for each auction and reports all auction activities; requests fund transfers for sales reimbursements; verifies of property tag numbers match item description and surplus listing; communicates and coordinates with internal departments; ensures overall quality and compliance with safety and other statutory regulations; and complies with UK Records Retention Policies.
SKILLS / KNOWLEDGE / ABILITIES
MS Windows/Office; SAP; Business Policies and Procedures; and Driver s License and the ability to drive are preferred.
DOES THIS POSITION HAVE SUPERVISORY RESPONSIBILITIES*
Bachelor s Degree + 3 years in overseeing and gainfully disposing of items designated as surplus (e.g.) hardware, furniture, vehicles, equipment, etc., via transfer, direct sales, or auctions.
DEADLINE TO APPLY
The University of Kentucky is a Tobacco & Drug Free campus. Any candidate offered this position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.